SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

January 30, 2003

Members Present: T.Cowles, J.Butler, H.Broer, P.Roland, J.Formeister,

D.Pinney (7:18pm)

Ex-Officio: K.Klein, T.Jefferson, J.MacFeat (7:21pm)

Others: D.Moser

The meeting was called to order at 7:10pm by Chairman Roland.

Minutes of the 10/24/02 meeting were approved unanimously as presented

(Cowles, Broer). Minutes of the 11/7/02 meeting were approved

unanimously as presented (Cowles, Butler). Minutes of the 11/19/02

meeting were approved unanimously as presented (Cowles, Broer).

It was moved (Butler), seconded (Formeister), and approved unanimously

to amend the order of the agenda.

A letter from Bill Boutwell with requests for payment was discussed.

The following bills were approved unanimously (Cowles, Broer): payment

for postage for second mailer to J.Formeister $497.48; postage for first

and third mailers to P.Roland $969.36. Also discussed was a summary of

expenditures from B.Boutwell. A motion was made (Butler), seconded

(Broer), and unanimously approved to return to the town $14,136.86 from

the $100,000 appropriation, pending D.Moser's final review that all

bills were paid.

Also received was a copy of a letter from B.Boutwell to David Wedge of

the SFU stating that the Town of Somers had approved funding for the

building projects.

There was discussion by the committee as to whether we will continue

with Moser Pilon Nelson as architects for the school projects or go out

to bid again. The pricing of MPN was the lowest most qualified bid for

architectural services. The total A/E Design price for all projects is

$1,082,000 as per 1/30/03 letter from Chairman P.Roland to D.Moser.

Superintendent Jefferson said he would be pleased and honored to work

with MPN. A motion was made (Pinney), seconded (Cowles), and

unanimously approved to authorize the Chairman of the Building Committee

to ask the Board of Selectmen to initiate and approve a contract with

MPN for Phase II of the school project.

Schedule of meetings 2003---we will schedule meetings the second and

fourth Thursday of each month (except November with Thanksgiving),

though we may need to meet less frequently; motion made and seconded

(Cowles, Pinney), unanimously approved. The chairman and architect will

decide on the need for each meeting and cancel as necessary.

There was discussion of staff input as plans progress, i.e. with music

and science depts. D.Moser will e-mail all members when planning

meetings with staff and administrators so committee members can attend.

Discussion surveying school site---$25,000 was budgeted, to include

surveys, contours, wetlands, utilities, borings. Bids have come in

without borings at $57,000-HYPPA, $43,350-Gardner Peterson,

$19,950-Moncrief, $14,000-!5,000-Gold, pending-Geotech Engineering. A

motion was made (Cowles), seconded (Butler), and unanimously approved

not to exceed $17,000 for surveying and $8000 for drilling and borings

with analysis and reports.

Motion to adjourn at 9:10pm.

Respectfully submitted,

Joan Formeister, Secretary