Library Board of Directors

Somers Public library

February 3, 2002

Regular meeting

Present: Tiffany Daly, Pat Mahon, Gene Mercier, Dee Moak, Robin Provencher, Joe Scherr, Bruce Tyler, Shirley Warner and Library Director, Francine Aloisa.

Absent: None:

1. Minutes were moved by Pat Mahon, seconded by Tiffany Daly and voted unanimously.

2. Audience of Citizens: None

3. Treasurer’s report was accepted by Dee Moak, seconded by Bruce Tyler and voted unanimously.

4. Correspondence:

a. Fire Marshal reported no violations from regular check on January 15, 2003.

b. Hartford Insurance reported terrorism insurance will be available at the next premium.

c. The library received a check from the Holcomb Trust.

d. Thank you note from Kirk Pierce was read.

5. Financial Business:

a.It was moved by Joe Sherr, seconded by Gene Mercier and voted unanimously to approve the invoices.

b. Year to date budget was reviewed. The Finance Board has asked for a 2% reduction in the current operating budget. Moved by Gene Mercier, seconded by Pat Mahon and voted unanimously to reduce $500 from Building Maintenance, $400 from Electricity, $150 from Supplies, and $150 from Telephone. The Board will revisit the topic if more reductions are necessary.

c. Rockett report is not yet off the ground.

6.Committees:

a. Library study: No report

b. Investment: Investment sub-committee met with representatives from Merrill Lynch. to review our invested funds. Funds from Smith- Barnety were transferred to Merrill Lynch. It was moved by Charlotte Stopa, second by Bruce Tyler to put a limit of 40% of our endowment funds in equity investments. It was voted unanimously.

c. Proposed FY03-04 Budget: It was moved by Pat Mahon and seconded by Bruce Tyler to submit an operating budget that represents a 4% increase.

7. Old Business:

a. Space utilization: New paper back books have been donated, but there is no place to house them.

b.USA Patriot Act was discussed.

8. Directors report was reviewed.

9.Friends of the Library: The book sale will be April 5th at Piedmont Hall.

10. New Business:

a. After School Program investigation will be chaired by Robin Provencher.

Meeting was adjourned at 8:55pm.

Respectfully submitted,

Dee Moak, Secretary

Minutes are not legal until voted on.