Monday, 7:00 PM March 3rd, 2003
I. CALL TO ORDER: At 7:05 PM by Tom Chilicki.
MEMBERS PRESENT: Tom Chilicki, Dan Avery,
Alan Walker, Jen Charette, Gwyn Hight-Rosshirt, Bob Petkis
MEMBERS LATE: Tom Mazzoli (7:45 PM)
NON-MEMBERS
PRESENT: Conrad McIntire, Jr.,
Director of Recreation
Gordon Mello, Mike Provencher, David Sutherland,
Simon Lipton, Cindy Reynolds,
Gary Rosshirt, Deborah Hardy, Melissa Mello
II. MINUTES OF THE LAST
MEETING:
The minutes for the regularly scheduled February 3rd
meeting was unanimously approved 6-0.
III. AUDIENCE: David Sutherland spoke to
the commission about concerns over boy’s recreational basketball, specifically
the number of gym use cancellations due to SHS using the SES gymnasium.
IV. BILLS: The commission unanimously accepted all bills as submitted by Conrad McIntire, Jr.
V. REPORTS
Dan Avery updated the commission on status of
remaining weekend usage. Tom Chilicki presented an updated billing from the
Bill Boutwell on weekend gym costs. Based on current usage, the approximate
balance due is $1500. The commission will review the final numbers at the next
meeting. Dan Avery will determine the season ending budget balance for the
Somers Basketball Association.
B. Sports Associations:
No report. Tom Chilicki will schedule a meeting for March 13th.
C. Committees:
Tom Mazzoli will schedule a camp committee meeting for Monday, March 10th.
D. Programs:
Conrad McIntire, Jr. submitted a listing of winter program registrations. Commission members were requested to review prior to the next meeting.
E. Park:
Mike Provencher updated the commission on the status
of the ice skating rink.
He reported that the skating rink has been very
popular and extensively used this winter.
F. Budget 2002-03:
All budget items presented by Conrad
McIntire, Jr. were reviewed and accepted.
The commission was requested to
review the self-support budget.
The recreation director has no scheduled days off
prior to the next regularly scheduled meeting.
A. Web Site:
No update.
B. CIP:
Tom Chilicki contacted the First Selectman on clarifying the status of the CIP’s submitted by the recreation commission through the recreation director. Field #3 has been approved by the Selectmen as a CIP proposal for next fiscal year, with fields #1 and #2 proposed for the following year. The BOS will review the status for fields #1 and #2 next year.
Conrad McIntire, Jr. will meet with Jim MacFeat and
Jack Kertenis, SES P.E. teacher, to coordinate this project.
D. Community Center:
Tom Chilicki updated the commission on the insurance
coverage and building usage policy on the Somers Community Center. Conrad
McIntire, Jr. will utilize building usage permit forms for all recreational
programs and present those permits to the Selectman’s office for approval.
E. Program Flier:
The recreation director will make a draft of the spring
program flier available by March 12th. A committee meeting will be
held on March 13th to review the spring flier. Spring Flier
Committee: Tom Chilicki, Dan Avery, Bob Petkis, and Gwyn Hight-Rosshirt. All
commission members are to forward comments to the chairman prior to the
committee meeting.
VII. NEW BUSINESS:
None.
VIII. DIRECTOR’S REPORT
The director’s report was reviewed and accepted by
the recreation commission, with discussion as follows:
A.
2003
Men’s Sunday Softball League: Conrad McIntire, Jr. will present a proposal and
overview at the next regularly scheduled meeting.
IX. OTHER:
Alan Walker motioned at 8:03 PM to adjourn to executive session for discussing personnel issues. Dan Avery seconded the motion, commission voted 6-1 (Gwyn Hight-Rosshirt dissented). In attendance: Tom Chilicki, Tom Mazzoli, Dan Avery, Alan Walker, Jen Charette, Bob Petkis, Gwyn Hight-Rosshirt, and Conrad McIntire. The commission ended executive session at 8:17 PM.
2/21/03 Letter to Dick Jackson
from John J. Brown, MEUI Representative.
XI. Meeting was adjourned at 8:20 PM by Tom Chilicki.
Respectively
submitted,
Alan
Walker
Secretary
for the 3/3/03 Regular Meeting
MINUTES
NOT OFFICIAL UNTIL APPROVAL AT A SUBSEQUENT MEETING.