SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE
                                                                 May 22, 2003

Members Present:  J.Butler, H.Broer, J.Formeister (7:55) , J. MacFeat, J.O'Brien, T.Cowles, P. Roland (8:10)
Ex-Officio:  B.Boutwell (8:00) , T.Jefferson (9:00), K. Klein
Others:  M. Beaulieu

The meeting was called to order at 7:31 by T. Cowles.

Minutes of the 4/24/03 meeting were unanimously approved as presented (Butler, Broer).

There were no citizens’ comments.

Michelle Beaulieu and Macchi Engineers began the presentation with the civil works drawings.

SHS was the first school to be reviewed:
Macchi engineers stated that it is anticipated the regrading of the areas as well as the excavation would not require additional fill material to be brought in for the SHS project.

J. MacFeat brought up a concern with the curbing as it pertains to the snow removal.  A curb in the area of the truck turn around would be an obstacle.  Macchi engineers felt that without a curb the East Side of the turn around will be susceptible to erosion and become a maintenance item also Macchi stated that a guardrail maybe required.  Macchi agreed to investigate the use of trap rock on the side hill to the east of the turnaround as a way to prevent the erosion and they will present an option at a later date.

T. Cowles questioned the need for concrete versus bituminous walkways to the two new exits as well as the connecting walkway to the front walk.  The cost differential would be approximately $12.00 sq. ft for concrete versus $2.50 sq. ft. for "bituminous". No vote was taken therefore the change will be discussed at the next meeting.

M. Beaulieu discussed the science teachers’ requirement for work benches in the new labs and the decision on the functionality of the hardware selections.  "Smart boards" were also discussed and a motion to approve Smart boards for each of the science room was approved by the committee.  ( Roland, Butler )

The Media Center renovations were discussed and the committee voted (Cowles, Roland) to keep the doors according to the plans.  The architect will pursue with the SHS staff the relocation of the IT director’s office.

SES was then reviewed:
The civil drawings were reviewed and it was questioned why the driveway connector from the SHS teachers' parking lot to the SES parking lot was not included with the SHS project.  It appears that the work would be accomplished at a lower cost if it was to be included in the SHS. The committee will explore this option as we proceed with the SHS project.  

After a lengthy discussion the Building Committee voted (Cowles, Roland) and instructed the architect that the cafeteria expansion will include the extra space as well as the additional mobile serving line.  Further the architect was instructed that the warming oven could be included with the expansion with the funds coming from FF&E.

The architect was further instructed by a committee vote to follow the Alternate Route for firewater source to the additional classrooms with anticipated cost savings of $35,000 based on the consulting engineer's estimate.  (Cowles, Formeister)

MBA was next to be reviewed:
The civil drawings were not ready and therefore they were not reviewed.

The committee did discuss at length the need to have construction laydown area and marshalling yard for the contractor's materials and equipment.  The committee voted (Roland, Butler) and then instructed the architect to be very clear with a special note to all bidders that a material and equipment management and staging plan have to be included in the General Contractors bid document.  And it was stipulated that the plan include removal of the unnecessary materials and equipment from the local vicinity of each of the building projects each night.

The committee then heard from M. Beaulieu on the phasing plan for the middle school, paying specific attention to the floor plan for the Central Office.  It was decided to eliminate the coat closets from each office in favor of a central coat area.  In addition a new floor plan showing a shifting of the Curriculum resource person/people to an area closer to the Curriculum Director was requested.  MoserPilonNelson will rework the floor plan to accommodate the curriculum department.

Invoice payments:  
The committee voted and approved (Roland, Cowles) the following invoices:
Vendor                Amount $        Date                 Invoice #        PO reference
Moser Pilon Nelson     14,789.00        5/2/03                013051        PO # 20783—SES
Moser Pilon Nelson     14,445.00        5/2/03                013050        PO # 20782—MBA
Moser Pilon Nelson     17,148.00        5/2/03                013052        PO # 20719—SHS
Moser Pilon Nelson            29.88        5/2/03                013052        reimbursable—SHS
                        $46,411.88

Moser Pilon Nelson      8,873.40        5/22/03        013051        PO # 20783—SES
Moser Pilon Nelson     19,260.00        5/22/03        013051        PO # 20783—SES
Moser Pilon Nelson       8,574.00        5/22/03        013051        PO # 20783—SES
Moser Pilon Nelson              3.98        5/22/03        013051        PO # 20783—SES
                        $36,711.38

 The Committee voted and approved ( Roland, Butler) the remaining portion of the surveyor's invoice upon receipt of the outstanding drawings.


John Butler,
Acting Secretary in Madam Secretary Formeister's absence

Joan Formeister, Secretary