SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

July 24, 2003

Members Present: D.Pinney, H.Broer, J.MacFeat, P.Roland, J.Formeister

Ex-Officio: K.Klein, B.Boutwell, T.Jefferson

Others: D.Moser, Tim McNeill

The meeting was called to order at 7:32pm by Chairman Roland.

Minutes of the 6/26/03 meeting were approved as presented (Broer, Pinney).

A motion was made, seconded (Broer, Pinney) and unanimously approved to amend the agenda to add one item, committee request to BOS. We are going to the Planning and Zoning Commissions as a courtesy, not a legal requirement. But MPN is not able to make presentations to them until the BOS refers the plans to them. A motion was unanimously approved (Formeister, MacFeat) that the Somers School Building Construction Committee makes a formal request to the BOS to refer the plans for the SHS addition and the SES addition to the Somers Planning and Zoning Commissions, under 8-24 of the CT General Statutes.

Wetlands meeting July 23---due to an unanswered drainage issue the Somers Wetlands Commission tabled a decision on the application for the school projects. J.Formeister will get clarification.

While discussing plans, D.Moser stated the superintendent must write 3 letters to the state for the Plan Completion Test Requirements: that natural light is incorporated into the building plans, that the schools are Designated Accessible, and a Phasing Request letter.

Also the BOE has to vote that it has reviewed the plans, the plans meet its education specifications, and the BOE approves the plans. Meeting 8/25/03.

Brief discussion of timeline and bid procedures. Insurance requirements---must rely upon school’s insurance agent to recommend coverages, limits, what policies the school has and what ones the contractor will have.

We will apply for a Plumbing Count Modification; we must take the maximum number of people each room can hold and have enough toilets for total, so we will apply for a modification. Need staff count at each school (Boutwell).

MBA site plan---Rocco and Matt met with Town Planner Patrice Carson and Town Consulting Engineer Merv Strauss, who made many comments. D.Moser will call a meeting with Patrice and Merv to resolve issues with committee members attending.

T.McNeill went over mech./elect./plumbing details for SHS, SES.

MBA---location changes of faculty lounge, guidance, and nurse/health room explained.

Bills were approved unanimously as follows:

SHS $29,438.27 to MPN, Inv.# 0013168 (MacFeat, Broer)

SES $24,888.78 to MPN, Inv.# 0013169 (Pinney, Broer)

MBA $27,015.00 to MPN, Inv.#0013170 (Formeister, Broer)

Central Office $2984.40 to MPN, Inv.#0013171 (Pinney, Broer)

Meeting adjourned at 9:26pm.

Respectfully submitted,

Joan Formeister, Secretary