SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

August 28, 2003

Members Present: H.Broer, J.Butler, P.Roland, J.Formeister, J.MacFeat

Ex-Officio: B.Boutwell, K.Klein, T.Jefferson

Others: D.Moser, T.McNeill

The meeting was called to order at 7:40pm by Chairman Roland.

Minutes of the 7/24/03 meeting were approved unanimously as presented (Butler, Broer).

SHS---Insurance agent for school district has stated recommendations regarding construction insurance will be included in final specs.

The plans have been before the Planning and Zoning Commissions and the Fire Marshall, under Statute 8-24. There was another meeting with the Town Planner and Town Engineer. Will go before Wetlands 9/3/03.

The mechanical systems have been modified and were reviewed with the committee by T.McNeill of Macchi Engineering.

A traffic study for all 3 projects is required due to the combination of all 3 schools in one location. Traffic Engineering Solutions has done a study, which needs to be approved by the State Traffic Commission.

The Board of Ed. needs to review and approve SHS plans, with signature of BOE Chair, at 9/8/03 meeting. Plans will be available at Central Office for Board members to look at beforehand. These plans are complete and reflect what the citizens approved at the 12/10/02 referendum. Motion made (MacFeat) and seconded (Broer) to approve final plans and specifications for SHS dated 8/25/03 for submission to the State for their review and approval, passed unanimously. Superintendent and Building Committee Chair signed off on plans tonight.

Meeting with the State is 9/16/03, 9am. The State is taking the full 60 days for review. By early December we can advertise for bids; by the middle of next week the Town Attorney will be finished reviewing the bid document. To be forwarded to J.Butler.

Discussion of possible sites to be used for marshalling area, no decision made.

SES---no report.

MBA---architect met with principals and superintendent and reviewed schematic drawings. Bus loop has been okay’ed by Town Eng.; need for fencing along curb by loop parking lot. Discussion parent/visitor parking in front, drop-off loop, entrance and exits. Revised Space Program presented. Guidance moved from administrative suite area to original location, staff dining area discussed, request that dishwashing system be added to kitchen for future use. Gym, layouts for locker areas, need to be shown to PE instructors. Discussion mechanical plans, including temporary classroom area.

The BOF had put in bonding at 2.5% in their projections; it came in at 1.5%.

We can start advertising in October for a Clerk of the Works, hire in November, start January.

The Committee will continue to meet once each month, 7:30pm, MBA.

Motion to approve the following bills was passed unanimously (Broer, MacFeat):

Inv. 0013216, SHS, to MPN $19,280.00

Inv. 0013217, SES, to MPN $16,320.00

Inv. 0013218, MBA, to MPN $11,565.00

Inv. 0013219, C.O., to MPN $1,350.00

Meeting adjourned at 9:15pm.

Respectfully submitted,

Joan Formeister, Secretary