Library Board of Directors

Somers Public Library

Monday, September 8, 2003

Regular Meeting

Present: Tiffany Daly, Gene Mercier, Dee Moak, Robin Rrovencher, Joe Scherr, Charlotte Stopa, Bruce Tyler , and Shirley Warner

Also: Library Director, Francine Aloisa

Absent: Patrick Mahon

1. Minutes: Motion to approve the minutes of June 2, 2003 was made by Charlotte Stopa, seconded by Dee Moak and voted unanimously.

2. Audience participation: None

3.Treasurer’s report: Report was reviewed and filed for audit.

4 .Correspondence: None

5. Financial business:

a. Invoices: Motion to approve made by Gene Mercier, seconded by Joe Scherr and voted unanimously.

b. FY02 report reviewed.

c. Income FY02-3 reviewed.

d. Year to date budget: reviewed.

e. Board funds: Proposal for expenditures reviewed.

6. Committees:

a. Library Study : Meetings commence in November.

b. Investment: Reviewed

c. After School Program: Meeting soon. Outlines from other programs have been requested.

d. Personnel: Francine Aloisa has annual review in October.

7. Old Business:

a. Space Utilization: Request from Mad Science refused as fee is fund raising.

Reorganization of Historical/ Somers materials .

8. Director’s Report: Reviewed.

9 .Friends of the Library: Sale had been successful. No report available.

10. New Business:

a. Policies:

1. Program registration policy reviewed: Motion to accept by Robin Provencer,

seconded by Bruce Tyler and voted unanimously.

2. Notary Public Service: Moved by Dee Moak, seconded by Bruce Tyler,, it was voted unanimously to pay $ 43.50 for seal and embassor to provide better service for patrons. Fee will be $1.00.

3. Internet Use : Tabled

4. Staff book purchases :To claim a book, payment by check or money order to the vendor must be given to the director to receive the book. Motion made by Bruce Tyler, 5. Pre school visits: Storytimes restricted to Somers activities. Voted unanimously.

6. Fees: Replacement fee scheduled was reviewed and voted to accept unanimously. Motion was made by Robin Provencher and seconded by Bruce Tyler.

b. Leadership Conference : October 9 at Westbrook , CT.

11. Second Audience of Citizens: None

Adjournment: Motion to adjourn made by Dee Moak, seconded by Charlottte Stopa and voted unanimously.

Minutes not official until approved at subsequent meeting.

Respectfully submitted,