TOWN OF SOMERS

 

          RECREATION COMMISSION SPECIAL MEETING MINUTES

                                  Monday, 7:00 PM October 6, 2003

                                       Somers Community Center

 

 

I.          CALL TO ORDER:            At 7:10 PM by Tom Mazzoli.

 

MEMBERS PRESENT:             Tom Mazzoli, Alan Walker, Bob Petkis, John Bartlof, Ed Palomba

 

MEMNBERS LATE:            Dan Avery (8:15 PM)

 

ABSENT:            Tom Chilicki

 

NON-MEMBERS PRESENT: Jennifer Charette, Recreation Coordinator

 

                AUDIENCE:                                    Steve Henderson, Tom O’Grady, Ginny Tabb

 

II.            MINUTES OF LAST MEETING: The commission approved the minutes of the September 8, 2003 meeting by a unanimous 4-0 vote.

 

III.            AUDIENCE:             Steve Henderson presented a proposal from the Somers Soccer Association for installing lights on one of the soccer fields at the park. Discussion was held on SSA’s proposal to fund the installation, operations, and management of the lights. It was agreed that Tom Chilicki would arrange for a meeting with the Board of Selectman to discuss this proposal, including concerns of ownership, installation and maintenance, and the recreation field usage policy.

 

IV.            BILLS/PURCHASES: Bills were reviewed and accepted. An updated budget report from Jen Charette was reviewed and accepted by the commission.

 

V.            REPORTS

 

A.        Summer Camps:        

i.            Joanne Ritter could not attend this meeting.

ii.            Ginny Tabb briefly updated the commission on several issues. Jen Charette will review all summer camp issues with Joanne Ritter and Ginny Tabb and present recommendations to the commission by January, 2004.

 

 

B.       Park:   Discussion was held on the Somers Soccer Association proposal.

 

C.        Budget 2003-04:         The budget was reviewed as submitted by Jen Charette. Tom Mazzoli will obtain clarification on the financial issues: summer camp, skateboard park, and Jen Charette’s salary.

 

            Jen Charette will provide initial CIP recommendations to the commission at the November meeting.

 

VI.       OLD BUSINESS

 

A.          Field/Facilities: No update.

 

VII.     NEW BUSINESS

 

A.        Fall Programs:            The commission reviewed the fall programs with the recreation coordinator.

 

VIII.            COORDINATOR’S REPORT: The commission reviewed and accepted the coordinator’s report. The commission unanimously voted 6-0 to approve Jen Charette’s request to attend the CPRA seminar on November 25th (cost is $110). The commission requested that Jen Charette arrange for office coverage.

 

IX.            OTHER

No update.

 

X.            CORRESPONDENCE

1.         October 3, 2003 letter from Bob Cressotti to Tom Chilicki regarding field usage fees.

2.         October 1, 2003 letter from Ed Sullivan regarding Purchase Orders and Encumbrances and Capital Budget Policies and Procedures (attachments).

 

XI.            ADJOURNMENT

            The commission adjourned at 8:25 PM.

 

 

Respectively submitted,

 

 

 

Alan Walker

Secretary for the 10/6/03 Meeting

 

 

MINUTES NOT OFFICIAL UNTIL APPROVAL AT A SUBSEQUENT MEETING.