SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

November 20, 2003

Members Present: H.Broer, T.Cowles, J.Formeister, J.Butler, P.Roland, D.Pinney

Ex-Officio: B.Boutwell, T.Jefferson (7:55), K.Klein (9:12)

Others: D.Moser

The meeting was called to order at 7:34pm by Chairman Roland.

Minutes of the 8/28/03 meeting were approved unanimously as presented (Broer, Butler). Minutes of the 9/25/03 were approved unanimously with a correction in paragraph 2, line 6, “meet”, and the last line in paragraph 2 should read “The Building Committee determined this work will not be included in this project” (Butler, Broer). Minutes of the 10/30/03 meeting were approved unanimously with a correction in paragraph 3, line 2, “of” (Cowles, Butler).

Bid document---P.Roland and D.Moser have spoken with Att’y Brad Wolf, who said the document was very good, but he has not forwarded it yet. Since the committee cannot wait till the December meeting to review it, his comments will be e-mailed to members. He will be invited to speak with us before we open bids. MPN will first analyze bids when they come in.

SHS---SFU expects to be finished with plans by the end of November. A stormwater management letter from the DEP is not in yet but should be this week. A copy of a letter was read from T.Jefferson to the Somers Building Official with chemical calculations for the Fume Hoods. The committee decided the marshalling yard should be changed from SES grounds to the tennis courts at MBA. We will advertise to hire a Clerk of the Works for a start date around 2/1/04. If drawings are back from the state 12/1, the bid document will go out the second week of December and bids will be in by mid-January. A legal notice will be done by the Town Clerk when we advertise for bids; D.Pinney to check into this.

Budget, estimates, timeline---we’re within a month or two of original plans. SES will be following SHS closely. A report from T.Jefferson was reviewed which incorporated new enrollment projections, cost estimates, contingencies, and reimbursable figures for all projects. Budget and estimates remain essentially unchanged. MBA will be ready to go earlier than the original timeline; BOF will need to consider when they want this project started.

SES---meeting 11/18 with SFU went well. Plan Completion Test Sheet was distributed, with list of items to be addressed by MPN, who will meet again with SFU the first week of December. The State is taking 30-60 days for review of plans. There was brief discussion about the cafeteria expansion. A motion was made (Pinney), seconded (Butler), and unanimously approved to have MPN look at the cafeteria expansion as an alternate in the bid process.

MBA---plans are developing further, minor changes were reviewed. Michele Beaulieu will meet with the staff before Christmas.

Relocation C.O.---$40,000 was budgeted. In case Kibbe Fuller is not available as an option, other spaces will be looked at, such as the old firehouse, rental space, space in SES or SHS after those additions are complete and before students are moved in. A committee including members of C.O. staff and H.Broer will investigate options.

It was the consensus of the committee that we should meet December 18. A schedule of meetings for 2004 will be presented at that time, to continue with the fourth Thursday of each month and 2 meetings in February.

A letter was received from D.Moser concerning asbestos and suggestion that we hire a firm to do an inspection. A motion was made (Cowles), seconded (Pinney), and unanimously approved that we obtain three bids for an asbestos study.

Motions were unanimously passed to pay the following bills:

MPN Inv.#13334, SES $3074.93 (Cowles, Broer)

MPN Inv.#13333, MBA $25,680.00 (Butler, Cowles)

MPN Inv.#13332, C.O. $3110.40 (Cowles, Butler)

Meeting adjourned at 9:41pm.

Respectfully submitted,

Joan Formeister, Secretary