Monday, 7:00 PM December 1,
2003
I. CALL TO ORDER: At 7:05 PM by Tom Chilicki.
MEMBERS PRESENT: Tom Chilicki, Alan Walker,
Dan Avery, Geoff Elia
MEMBERS LEFT EARLY: Bob Petkis (8:20 PM)
ABSENT: John Bartolf, Ed Palomba
NON-MEMBERS
PRESENT: Jennifer
Charette, Recreation Coordinator
AUDIENCE: Mike Provencher, Park
Maintenance
II. MINUTES OF LAST
MEETING: The
commission approved the minutes of the November 3rd, 2003 meeting by
a unanimous 4-0 vote.
III. AUDIENCE: Mike Provencher updated the commission on the
park. Issues discussed were as follows:
A.
Damage to park grounds during the summer was excessive.
B.
Update on Little League’s purchase and delivery of infield dirt.
C.
New roof needed for the round building at the park (estimated cost
$1100), he will ask the Selectmen for funding.
D.
The skating rink needs a new liner. Mike proposed a fix that would
divide the rink in half for skating and hockey (estimated cost $1000), he will
ask the Selectmen for funding.
E.
Fall sports completed with fields shut down.
IV. BILLS/PURCHASES: Bills were reviewed and
accepted.
B. Budget 2003-04: The budget was reviewed as submitted by Jen
Charette. Jen Charette to obtain clarification from Ed Sullivan on the
following self support line items included on report: summer camp pay,
skateboard park, and teacher’s retirement.
C. Special Meeting: There was not a quorum, as well as only one
student attendee for the meeting held
at MBA School. Tom Chilicki will investigate another meeting.
A. Field/Facilities: There was no update from the BOS regarding the
Soccer
Soccer Association’s lights proposal. Tom Chilicki
will document with the BOS the commission’s opinion regarding our recreation
field usage policy and ownership of lights.
B. CIP: Mike Provencher updated the commission on his
requests for CIP, including a fence for around the park ($25K) and a new mower
(3 years out at $70K). Mike is approaching the BOS regarding costs for fixing
the roof and skating rink at the park.
Discussion was held on the CIP’s submitted by Jen
Charette for softball fields 1 & 3 at the park. Discussion included
eliminating the grass on all fields at the park, new higher fences (with safety
caps) and warning tracks on fields 1 & 3, and moving home plate back and
adjusting fence distances on fields 1 & 3. The commission proposed to
initiate the project of eliminating the infield grass and moving home plates
while awaiting approval for funding of the fence from CIP. Jen Charette will
contact Mike Provencher to begin this project this winter.
Tom Chilicki will contact Jim Persano regarding the $9500
allocated for tennis courts resurfacing.
VII. NEW BUSINESS
A. Winter Flier: Jen Charette updated the commission regarding the
winter flier, which is scheduled for late December completion.
B. New Expenditures: See above proposal for softball fields under CIP.
Vlll. COORDINATOR’S
REPORT: The
commission reviewed and accepted the coordinator’s report.
IX. OTHER
Voting for a new vice chairman was tabled until the
January meeting.
X. CORRESPONDENCE
1. November 19, 2003 letter from Superintendent of
Schools Tom Jefferson to the Recreation Department regarding “Winter Gymnasium
Usage and BOE Budget: Custodian’s Overtime”.
XI. ADJOURNMENT
The commission adjourned at 8:50 PM.
Respectively
submitted,
Alan
Walker
Secretary
for the 12/1/03 Meeting
MINUTES
NOT OFFICIAL UNTIL APPROVAL AT A SUBSEQUENT MEETING.