TOWN OF SOMERS

WATER POLLUTION CONTROL AUTHORITY

P. O. Box 308

Somers, Connecticut 06071

 

WPCA Meeting Minutes

12/2/03; 7:30 p.m.

Town Hall

 

I.          CALL TO ORDER:

 

            Secretary Dan Fraro called the meeting to order at 7:35 p.m.  Members present were:  Dan Fraro; George VanTasel; Jim Faust; Steve Getmen and Charles Colby (7:40).  Also present was

Steve Jacobs, Registered Sanitarian.

 

II.            APPROVAL OF MINUTES:                 November 18, 2003

 

            A correction was made on Page 3, Item V:  the motion was seconded by Charles Colby.

George VanTasel made a motion to approve the 11/18/03 meeting minutes, as amended.  This motion was seconded by Steve Getman and unanimously approved by the Commission.

 

III.       Main Street

            Proposed Age Restricted Housing - Jeff Lipton

 

            Steve Jacobs said preliminary plans have not been received from the developer.  Also, the

Town Attorney could not attend tonight's meeting and Jeff Lipton also is not in attendance.  Steve  has a call into the DEP about the feasibility of the increase in flow pattern. 

 

Dan Fraro asked if the Authority was considering splitting up this increased flow between the Mill and the ARH project?  Steve Jacobs said with two new sand beds, we can accommodate the Mill and this ARH project.  It will be pretty close, as we still need to have a small amount left for future growth. 

 

IV.            Sewer/Water Billing

            a.            Collection Update

            b.            91 Hickory Hill Drive

 

            Connie McKenna, Billing System Operator, reported sewer assessment/user charge receipts in the amount of $9,800 for November and $1,400 collection amount for water.  She has a 84% collection for the sewers - 29 out of 183 have not yet paid.

 

555 Main Street - the homeowners are refinancing and will pay off their entire sewer assessment and user charge bill.

 

Steve Jacobs and Connie McKenna have met with Blair Lawson and Joe Alix to try and resolve some of the problems we are having with the new billing system.  There are still some outstanding items which Connie is documenting in order to resolve these problems.  Training on this system was not complete when Blair Lawson moved to the west coast.

 

 

WPCA Minutes

12/2/03

Page 2

 

91 Hickory Hill Drive:

 

A release agreement has been sent to the owners and they have asked that the $63.90 user charge for this year be waived because it is billed ahead and they will no longer be on the sewer maintenance system.

 

Dan Fraro made a motion to waive the $63.90 sewer user charge fee for 91 Hickory Hill Drive.  This motion was seconded by Jim Faust and unanimously approved by the Authority.

 

V.            HAZARDVILLE WATER COMPANY:

            a.            Hydrant Maintenance

            b.            Scitico Pump Station Maintenance

 

            Arrangements were made to pay the hydrant maintenance fees to HWC.  However, the Board of Finance will not approve payment of these fees until Town Attorney Carl Landolina attends one of their meetings and explains the necessity for payment.

 

The Authority is still waiting to have a meeting with Hazardville Water Company to discuss the

breakdown of maintenance costs and some other issues.

 

VI.            CORRESPONDENCE /AUDIENCE PARTICIPATION:

 

            Three members of the Authority have expired terms - George VanTasel; Dan Fraro and

Jim Faust.  Steve Jacobs was asked to draft a letter to the Selectmen for Chairman Jim Botellio's signature asking that they be re-appointed.  George VanTasel made a motion that a letter is written requesting these re-appointments; seconded by Steve Getman and unanimously approved by the Authority.

 

Steve Jacobs sent a letter to BMSI  informing them that the WPCA had a new vendor for the billing system.

 

VII.            BILLS:

 

            Central                                                           $229.79

            Image Max (svc. contract map copier)             $624.00

 

George VanTasel made a motion to authorize payment of the bills; seconded by Jim Faust and unanimously approved by the Authority.

 

George VanTasel would like a monthly print-out of the balances in the WPCA budget.

 

Also talked about Quality Data providing software that could print out different reports that would be helpful in planning the budgeting process. 

 

Charles Colby said that money has been budgeted to upgrade the Assessor and Tax offices computer equipment.  A new server will be installed within the next month or so and the old server will be upgraded.

 

WPCA Minutes

12/2/03

Page 3

 

VIII.            ADJOURNMENT:

 

            Motion to adjourn made by George VanTasel; seconded by Steve Getman and unanimously approved by the Authority.  The meeting adjourned at 8:15 p.m.

 

                                                            Respectfully submitted,

 

 

 

                                                            Dan Fraro, Secretary

 

                                                            Connie Carenzo, Recording Secretary

 

 

MINUTES ARE NOT OFFICIAL UNTIL APPROVAL AT A SUBSEQUENT MEETING.