SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

January 22, 2004

Members Present: P.Roland, J.Formeister, H.Broer, J.Butler, T.Cowles, D.Pinney,

J.O’Brien (7:47pm)

Ex-Officio: B.Boutwell, K.Klein, T.Jefferson

Others: D.Moser

The meeting was called to order at 7:32pm by Chairman Roland.

Minutes of the 12/18/03 meeting were unanimously approved as presented (Cowles, Broer).

SHS---D.Moser distributed a schedule update. The State is finished reviewing, pending approval from State Fire Marshall of code modification of existing condition. Approval is expected at the end of January. Brief discussion of bidding process. Handout of Cost Estimate.

Building Inspector---discussion of his role. Former Inspector has been re-instated in Somers. There are concerns regarding his support of the school projects, as he publicly stated he would not do the inspections. Also there was a considerable backlog of inspections as well as problems with previous construction projects in town. The Clerk of the Works will keep records of any delays and will document activities, progress, work. The Chairman will meet with him. The Building Committee wishes to state that, as off this date, all three projects are on schedule and at projected budget. All the Town staff, including the Planner, Sanitarian, Fire Marshall, and Temporary Building Officials have been professional, timely, and qualified in their support. The Building Committee fully expects to receive similar support and cooperation from Mr. Campbell, and we will monitor and record all of our activities and support requirements as we move forward. Any and all problems and concerns will be brought to the attention of the Board of Selectmen as they occur.

Clerk of the Works---Chairman Roland has written the advertisement and will forward it to the Town Clerk next week.

SES---project schedule and Cost Estimate sheets were distributed and reviewed.

MBA---minutes from meetings in December with MPN and administrators and CO staff were distributed. Drawings were reviewed, with some changes to office layout of CO.

CO relocation---visits to Kibbe Fuller and old Fire Station are planned.

Correspondence---letter from Chairman Roland to BOS regarding Building Inspector.

Motion made and seconded (Cowles, O’Brien) to direct MPN to have up to 50 additional sets of bid documents as necessary printed, approved unanimously.

Bills---MBA-Inv.#13374, MPN, 12/31/03 $12,840; Inv.#13139, MPN, 6/27/03 $30

Motion to pay made and seconded (O’Brien, Butler), approved unanimously.

SHS-Inv.#13386, MPN, 12/31/03 $205.99

Motion to pay made and seconded (O’Brien, Cowles), approved unanimously.

CO-Inv.#13375, MPN, 12/31/03, $1555.20

Motion to pay made and seconded (O’Brien, Cowles), approved unanimously.

Motion to adjourn at 8:50pm.

Respectfully submitted,

Joan Formeister, Secretary