SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

February 26, 2004

Members Present: P.Roland, H.Broer, J.Formeister, T.Cowles, D.Pinney, J.Butler,

J.O’Brien, J.MacFeat

Ex-Officio: B.Boutwell, K.Klein, T.Jefferson (8:38)

Others: Walter Summers (Fire Marshall), Rose Tantraphol (Htfd. Coutrant), D.Moser,

T.McNeill

The meeting was called to order at 7:33pm by Chairman Roland.

Minutes of the 1/22/04 meeting were approved unanimously as presented (Broer, Butler).

D.Moser gave a summary of the bids for SHS opened on 2/24/04 from All-Phase, Mountford, and King and stated that all 3 contractors were highly qualified, known well, and had worked with MPN. There was discussion as to how to proceed with interviews. A list of cost-saving suggestions was reviewed. A motion was made (O’Brien), seconded (Cowles), and unanimously approved to hold a Special Meeting on March 11 at 7:30pm and invite the 2 lowest bidders to come with revised pricing. After further discussion a motion was made (O’Brien), seconded (MacFeat), and unanimously approved that the committee would negotiate with the lowest qualified bidder. The Chairman will draft a letter about the Building Committee and its goals to send to the contractor. The first motion was rescinded unanimously (O’Brien, Cowles). The second motion was rescinded unanimously (O’Brien, MacFeat). A motion was made (Broer), seconded (Cowles), and unanimously passed to commence discussion with the apparent low bidder, All-Phase Construction, and instruct MPN to submit to them the list of suggested reductions dated 2/27/04 and ask for any additional revisions they may have. We will hold a Special Meeting 3/11/04 at 7:30pm to meet with All-Phase.

Clerk of the Works---an ad ran in the JI and P.Roland has resumes from Robin Hewey and Emery Zahner. We will interview them and other applicants at the 3/25/04 meeting.

SES---a meeting was held 2/11/04 and report distributed; staging and temporary exiting plans during construction were discussed. T.Jeffferson will look into the issues further.

MBA---mechanical drawings were presented by T.McNeill.

Relocation C.O.---T.Jefferson reviewed the possible sites explored for relocation, and a recommendation to the committee was outlined in a letter dated 2/26/04.

Old Business---report on meeting with the Building Inspector and subsequent communication from him to MPN.

A motion was made (Cowles), seconded (O’Brien), and unanimously approved to recommend K.Klein to the BOS for appointment to the Building Committee to replace D.Pinney.

Correspondence and Bills---letter from IMTL (testing lab).

Inv.#13453, 13454,13455 to MPN for $43,776.85 approved (O’Brien, Butler)

Inv. #19238,19349,19762,19800 to Oliveri Corp. for $5123.90 approved (Broer, Cowles).

Motion to adjourn at 9:43pm.

Respectfully submitted,

Joan Formeister, Secretary