SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

March 11, 2004

Members Present: T.Cowles, J.Butler, J.MacFeat, J.Formeister, P.Roland, J.O’Brien

Ex-Officio: T.Jefferson, B.Boutwell, D.Pinney

Others: D.Moser, Tom Chilicki, Alan Seagrave, Jr., Gordon Lloyd

The meeting was called to order at 7:35pm by Chairman Roland.

D.Moser introduced Alan Seagrave, President of All-Phase Enterprises of Stafford Springs, and Gordon Lloyd, Project Manager.

A draft of a timeline was presented, with Phase 1 complete on 1/31/05.

There was discussion of moving the marshalling yard to an area behind the site of the new addition, with access through the Field Road Park complex. It was agreed this would be much less disruptive as well as safer.

Review of Value Engineering breakdown submitted by All-Phase with MPN’s recommendations.

There was a motion to accept the lowest qualified bid of All-Phase Enterprises in the amount of $2,850,000.00 for the SHS construction project (O’Brien, MacFeat), approved unanimously.

There was a motion to have MPN prepare a credit change order in accordance with the document dated 3/11/04 with inclusion of glazed base and lockers and negotiation of sills, stucco courtyard walls, and staging area with revised total amount not to exceed $2,637,073 (O’Brien, MacFeat), approved unanimously.

A motion was made (Butler), seconded (Cowles), and approved unanimously that the Committee directs the Chairman, Architect, and Contractor to work with Town officials to expedite the mobilization of All-Phase, and D.Moser will draft a letter of intent stating that the Committee intends to enter into contract with All-Phase Enterprises.

SES---we finally have the letter from DEP to give to the SFU for their approval to go out to bid. We will advertise as soon as a letter of approval arrives from SFU.

Discussion of meeting with MPN and administrators 3/2/04 concerning staging area at SES as outlined in note from T.Jefferson.

Clerk of the Works---no further resumes have been received. We will invite applicants to the next meeting for interviews.

Motions to pay bills dated 3/1/04 unanimously approved as follows:

To MPN---Inv.#13484, MBA, $25,680.00 (Cowles, Butler)

To MPN---Inv.#13485, SHS, $8574.00 and $2375.06 (Cowles, Butler)

To MPN---Inv.#13483, C.O., $3110.40 (Cowles, Butler)

A motion was passed unanimously to approve up to $5000 for printing SES bid documents by Oliveri (Cowles, Butler).

Meeting adjourned at 9:40pm.

Respectfully submitted,

Joan Formeister, Secretary