SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

May 6, 2004

Members Present: T.Cowles, H.Broer, P.Roland, K.Klein, J.Formeister,

J.Persano, J.Butler, J.O’Brien (7:45)

Ex-Officio: B.Boutwell, D.Pinney

Others: D.Moser, E.Zahner, W.Summers

The meeting was called to order at 7:30pm by Chairman Roland.

SHS—P.Roland informed committee that no permit has been issued by the Building Inspector, who will not give us a date when it will be forthcoming.

P.Roland also found out that Robin Hewey has been hired by BOS to do “third party review”, without Building Committee being informed but with BOF approval.

Mr. Hewey has finished a short list of items to be addressed. Delays in construction are already starting because of the Building Inspector, lack of permit and cooperation. D.Pinney stated the Building Inspector said the contractor should be able to move ahead, but the Clerk of the Works, E.Zahner, said we need the permit to dig and do footings. Per D.Pinney, we will have the permit May 12. Consensus of the committee is Hewey’s list should be addressed.

There was discussion of the payment timetable and meeting dates; J.Formeister stated her understanding was that different dates would all be Special Meetings and minutes could not be approved.

SHS staff has questioned whether certain trees and shrubs can be saved. Those too close to power lines will come down, others will be dug up and transplanted.

Discussion electric line relocation, negotiating with power company now. A motion was made (O’Brien), seconded (Butler), and unanimously approved to approve release of All-Phase to a contractor’s directive on a T&M basis to relocate power, telephone, fiberoptic, and security lines which are in the way of proposed footings, and this directive will be monitored by a subcommittee of P.Roland, J.Persano, and J.Butler.

FF&E for science labs totals $17,180.

There was a brief report from the Media Center study sub-committee. It was decided the Building Committee’s next meeting should be held in the SHS Media Center for better understanding of suggested changes in plans.

SES bids---reports were given from T.Jefferson, P.Roland, and D.Moser on references contacted. Many stated their experience with Nutmeg Builders was its role as a Mechanical Contractor and not GC; additional references for similar school projects in which Nutmeg had acted as GC were not forthcoming.

Discussion of budget; all submitted bids are over our budget. A motion was made (O’Brien), seconded (Persano), and unanimously approved to accept Alternates 1, 2, and 5 of bid document to stay within our approved budget. Enfield Builders: $1,755,000; Nutmeg Builders: $1,760,711, Mountford: $1,762,000 with these alternates.

A motion was made (Cowles), seconded (Butler), and unanimously approved to recommend Enfield Builders as apparent lowest qualified bidder for SES, based on references checked, acceptance of alternates to keep within budget, and time for completion of project.

MBA---meeting minutes were distributed from MEP meeting 5/3/04. Drawings to estimator as MPN heads into construction documents.

Timing for going out to bid---J.Persano will discuss with BOF.

Correspondence: e-mail from P.Roland to Committee 4/22/04 regarding attorney, references, and Building Inspector; letters from P.Roland 5/4/04 and 5/5/04 regarding Building Inspector; copy of memo to D.Pinney from Bob Campbell concerning SHS project review; letter from Att’y Brad Wolf concerning bids received SES.

Bills: All-Phase Enterprises, Inv.#1, 4/30/03, $111,672.50 SHS ($33,000 is bond)

(O’Brien, Butler) approved unanimously.

E.Zahner, Inv.#656512, 5/3/03, $1100 SHS (Persano, Cowles)

Inv.#656469, 5/3/04, $258.58 SHS (Cowles, Klein)

All bills approved unanimously.

MPN, Inv.#13606, 4/30/04, $4485.60 SES (Cowles, Klein)

Inv.#13600, 4/30/04, $37,241.38 MBA (Butler, O’Brien)

Inv.#13601, 4/30/04, $3600.49 SHS (Cowles, Klein)

Inv.#13599, 4/30/04, $4444.76 CO (Persano, O’Brien)

All bills approved unanimously.

Motion to adjourn at 9:24pm.

Respectfully submitted,

Joan Formeister, Secretary