SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

May 27, 2004

Members Present: J.O’Brien, K.Klein, J.Persano. J.Formeister, J.Butler,

T.Cowles (7:45), P.Roland (8:10)

Ex-Officio: B.Boutwell, T.Jefferson (9:00), D.Pinney (8:25)

Others: E.Zahner, A.Seagrave, D.Moser

The meeting was called to order at 7:31pm by J.Formeister.

A motion was made, seconded, and unanimously approved to amend the order of the agenda, moving minutes approval after corr. and bills (Persano, O’Brien).

There was a lengthy discussion/explanation of the Media Center expansion proposal and alternatives, with a written report from the ad hoc committee. All-Phase was holding their price till June 4, since we expected to be digging by then and to have a firmer idea about costs---Mr. Welti did soil inspections and we will save about $17,000 there, but now we have to move a water main which could cost even more. J.Persano expressed BOF support regarding SHS costs associated with Media Center expansion and water main relocation. A suggestion was made to take down only a part of the wall between the computer room and conference room to avoid expensive move of electrical panel, and also to take down the wall between the computer room and the library office and replace it with a temporary wall; this wall could easily be removed in the future if needed for larger computer room. A motion was made (Persano) and seconded (O’Brien) to keep the Media Center expansion as in original plans for $32,195, to direct All-Phase to explore less expensive solution to taking down wall to conference room and moving electrical panel (such as removing 2/3 wall and leaving panel intact), and if money is saved with that, to remove wall between Librarian’s office and computer room and construct temporary wall. J.Persano stated the BOF can deal with minor amounts over budget, such as $20,000 or $30,000, and we shouldn’t be concerned about new problems/bills from CT Water Co. to move water main. A. Seagrave stated office wall can be removed for no charge if money is saved regarding electrical panel. The motion passed 4-2 (Klein, Cowles opposed).

SHS---P.Roland discussed work delays and asked how much longer and what is next? Nothing is being done now. Unforeseen problems with location of water pipes is dependent upon decisions by CT Water Co.; maybe 2 weeks to get proposal and price for work, we ‘ll have to pay CT Water Co. to get the work done, a couple of days to do the work, i.e. a potential 3-4 week delay. This could have major impact on the project and timing for work during summer vacation and start of school. The First Selectman and Chairman will talk with the Town Attorney 5/27/04 to expedite process. J.Butler will get copy of work timetable and follow it and report to the committee at every meeting.

SES---contract signed by Enfield Builders, will be endorsed by BOS 6/1/04 for First Sel. to sign. Permit application was submitted to Building Inspector 5/18/04, who informed First Selectman on 5/26/04 that it needs to be signed by Enfield Builders---they could’ve signed it immediately if anyone had been told.

A motion was made (Persano), seconded (O’Brien), and approved unanimously to continue with IMTL as testing agency for SES.

Nutmeg Builders hired an attorney to protest award of contract to another contractor. P.Roland responded to their questions/comments.

MBA---drawings at estimator, nearly done. J.Persano asked if MBA could be accelerated from 6/05 to 1/05. Yes, as it goes to SFU in 9/04, out to bid 12/04, contract could be awarded 1/05.

Bills: Clerk of the Works, E.Zahner, $1550.00 approved unanimously (Cowles, Butler).

Minutes of the 3/25/04 and 4/19/04 meetings were approved unanimously as presented (Butler, Cowles). Minutes of the 5/6/04 meeting were approved unanimously as presented (Persano, Cowles).

Meeting adjourned at 9:05pm.

Respectfully submitted,

Joan Formeister, Secretary