SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

July 29, 2004

Members Present: P. Roland, T. Cowles, H. Broer, J. MacFeat, J. O’Brien

Ex-Officio: B. Boutwell, T. Jefferson (9:01 PM)

Others: E. Zahner (Clerk of the Works), D. Moser (Architect), T. McNeill (LMG Engineers), G. Lloyd (All-Phase Construction)

The meeting was called to order at 7:35 PM by Chairman Roland.

SHS Update – E. Zahner presented his monthly status report dated 7/3/04 (and verbally updated to the present) to the committee. The moving of the waterline is complete and the test results for bacteria are fully acceptable. In the process of digging footings and pouring of foundations expected on 7/30/04. 70% of footings to be completed by the end of July. All structural steel is on-site. Precast curbs are also on site. Handicapped sidewalk poured. The building inspector is reviewing the work as it progresses and is believed to be very happy. The new foundation is expected to be completed by 8/14/04.

---Per G. Lloyd of All-Phase (construction manager) - Cafeteria expansion will be complete by 8/15/04. Media Center will also be complete by 8/15/04 with exception of corridor which is required for egress until the wing expansion is complete; corridor expected to be completed during February Vacation of 2004/2005 school year. Both the Cafeteria and Media Center will be cleaned per the requirements of the contract by 8/15/04. The new classrooms are currently planned to be on-line 2/21/05.

---The electrical panel credit (not to move it) came in at only a $500 credit (didn’t cover the cost of demo-ing and replacing the wall between the computer room and office, ~$2000). Decision was made not to take the credit, and to move the electrical panel in the computer room per the original design documents. The wall between the computer room and office will remain untouched.

---The Storch valve requested by the Fire Marshal will be included in the waterline change order.

---The truck turnaround extension previously discussed (cost of materials (asphalt) only) has been costed at $1,043.00 was approved by the committee (O’Brien, Cowles) pending formal receipt of the paper work. Chairman authorized by the committee to approve when paperwork is available (O’Brien, Cowles).

---A Request for Change to modify the SHS Footing design was presented and recommended for approval by D. Moser. The request for change resulting in a credit (savings) of $4,564.00 was approved by the committee (O’Brien, Broer).

---The results of the SHS Technology review meeting on 7/14/04 were presented by D. Moser. MPN was requested to provide the detail costs for adding data drops to the choral room for use by the BOE during the central office construction. The committee believes the monies for this should come from the MBA/Central Office project as part of the moving expenses which have been allocated in the MBA budget. The committee requested P. Roland to review this situation with the Board of Finance when the details were available and get approval for transfer of funds for this to the SHS project.

SES Update – E. Zahner presented his monthly status report dated 7/3/04 (and verbally updated to the present) to the committee. Enfield Builders is moving along quite rapidly, and the building is well underway with the footings dug and concrete poured. Asbestos was found in the girl’s shower area. Quotes are currently in process – removal must be complete before the start of the 2004/2005 school year. The committee authorized the chairman to select and approve the lowest bid when received (Cowles, O’Brien).

MBA Update – D. Moser presented the status of the MBA renovation. The State Meeting is scheduled for 10/18/04 at 9:00 AM. T. McNeill presented the status of current design of the drawings. The current electrical conduits force the 1^st floor ceiling to 7-ft. 3-inches. A 24-inch steel girder has set the height – different options, including burning holes through the girder to raise the height of the floors to 8-ft are currently being concepted. The kitchen layout was provided for review. It was requested that B. Boutwell provide names of the appropriate school personnel who should be contacted for review of the drawings. The current school water well will be used during the 2-year renovation project – the public water will not be hooked up until the end of the project.

The following bills were all unanimously approved by the committee:

All-Phase Requisition #3 dated 6/30/04 $93,472.40

Requisition #4 dated 7/29/04 $151,420.50 (MacFeat, Broer)

E. Zahner Invoice #656516, SHS $2075.00

Invoice #656517, SES $1375.00

Invoice #656518 dated 7/26/04,SHS $1150.00

Invoice #656519 dated 7/26/04,SES $1150.00 (Broer, Cowles)

MPN SES PO #20783 $2,463.85

SES Reimburseables $19.56

MBA PO #20782 $36,696.72

MBA Reimburseables $12.86

SHS PO #20719 $3,571.07

SHS Reimburseables $66.87

Central Office PO #20784 $4,444,76

Total $47,275.69 (O’Brien, Broer)

Misc. Expenses

Related to Media Center Expansion and Demolition work:

Kelly Fradet $29.44

Grainger $814.80

Somers Public Schools Activity Fund Reimbursement for Boxes: $437.50 (O’Brien, Broer)

Brooks Lab (Testing Fees) $157.00

Gordon, Muir and Foley, LLP $1,534.00

Macchi Engineers $1,166.67 (special inspection fee)

Moncrief Land Surveying $790.00 (Broer, MacFeat)

Meeting adjourned at 9:35 PM.

Respectfully submitted,

Terry Cowles, Acting Secretary