SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

                                                                 August 26, 2004

 

Members Present:  P.Roland, T.Cowles, H.Broer, J.Persano, J.Formeister, K.Klein, J.MacFeat

Ex-Officio:  T.Jefferson, D.Pinney

Others:  D.Moser, E.Zahner, D.Luchini, M.Sharo, T.Chilicki, W.Summers

 

The meeting was called to order at 7:30pm by Chairman Roland.

 

Minutes of the July 29, 2004 meeting were approved as presented (Broer, Persano).  Minutes of the June 24, 2004 meeting were approved as presented (Cowles, Klein).

 

A motion was made, seconded, and unanimously approved to amend the agenda to add “Requirements to open the schools on Sept.2, 2004” (Broer, Cowles).  The discussion centered around making sure everything is up to code and ready for children to enter the buildings on opening day.  Items included: fence between parking lot and building at SHS, G.Lloyd told D.Moser it will be up 8/27/04; SHS Computer Room---piece of conduit exposed, unpainted post, E.Zahner states it will be done 8/27/04;SES---double fire door and frame at end of wing removed, opening covered with plastic, E.Zahner stated door is re-installed; fire exit must be repaired; tile needed for one small room at SES, where carpet was removed and floor is now concrete; demo work where addition breaks into 3rd grade wing, temporary sheetrock will close opening; T.Chilicki stated where fencing is, there is no access to that play area, E.Zahner stated that is because paving has to be done there to create new parking and new play area; W.Summers comments---2nd exit from library needs tunnel; practice drills will be held next week so staff is comfortable with exits, staging area, etc.; issues with dust, fumes, must stay on top of; from world language classroom, doors are locked and sealed; make sure sidewalks and exits are all set, Walt will do sign-off 8/30 or 8/31; J.MacFeat---fire alarm not audible from last classroom SHS science wing, will be taken care of; custodial concerns with cleaning, Jim has spoken with staff, custodians will communicate concerns, they have been cleaning up as necessary.  Committee agreed no excuses will be accepted, all must be ready for opening day.  D,Luchini stated no mechanical issues, everything working.  E.Zahner stated driveway connector from SES to SHS will not be done for start of school.  W.Summers stated fire trucks need a hard surface and need access from new wing side of school or from gymnasium side; M.Sharo will take a look at alternatives and prices.  Building Inspector has been involved and communicating with Fire Marshall.

 

Update SHS---E.Zahner distributed report.  Tiles in cafeteria do not match existing, further search for match, correct if possible.  In general, SHS looks very good.  At meeting in September, Committee will spend time on furniture, fixtures, equipment.

 

Update SES---E.Zahner distributed report.  A motion was made, seconded, and unanimously approved to request architect to evaluate cafeteria addition (Cowles, Klein).  Then T.Chilicki repeated comments from before about his opinion that expansion is not necessary, and it was again explained that the Committee has to look to future needs and has already discussed this issue at length.  Special Ed. offices---when C.O. moves to SHS, Spec.Ed. will move to old locker room/world language area at SES; need for air conditioning discussed with estimate of $24,000; will look into this further, as well as a.c. for SHS AV headroom and temporary C.O. space.  J.MacFeat stated that during excavating, irrigation pipes were hit.  Color schemes at SES will be continued as existing, motion to approve colors unanimously approved (Cowles, Broer).

 

Update MBA---phasing discussed: Dec. out to bid, Jan. bids in.  Temporary classrooms will be built first, while C.O. remains (till 6/05), summer ’05 asbestos removal.  Need to do power-point presentation early this fall to MBA staff, need to have all on board and understanding/supporting/cooperating with plans.  Discussion of parking and bus drop areas; M.Sharo will meet with building administrators.  D.Luchini reviewed utilities.  Phase 1 Environmental needed before we go to SFU 10/18/04.  If it has not been done, TRC will do for $2000-$3000.

 

Bills---Motions were made, seconded, and unanimously approved to approve the following bills:

     

             E.Zahner  8/8/04, Inv.# 758601 (SES), 758602 (SHS)  $2300.00     (Cowles, Broer)

             E.Zahner  8/20/04, Inv.#656520 (SHS), 656521 (SES)  $2300.00     (Klein, Cowles)

 

             Moser Pilon Nelson 7/30/04, Inv.#13742 (SES)  $2468.03

                           “                 7/30/04, Inv.# 13741 (MBA)  $36,696.72

                           “                 7/30/04, Inv.#13743 (SHS)   $3576.19

                           “                 7/30/04, Inv.#13740 (CO)    $4444.70

                                                                        TOTAL     $47,185.71     (Broer, Cowles)

 

             Macchi Engineers 8/5/04, Inv.#Somers2 (SHS)  $1166.67     (Klein, Broer)

 

             Enfield Builders   $128,549.25     (Klein, Broer)

 

Bills from IMTL were discussed.  A motion was made, seconded, and unanimously approved (Cowles, Klein) for P.Roland and E.Zahner to negotiate bills with IMTL and then notify them that their services are no longer needed, at which time P.Roland and E.Zahner will review the other companies and the Chairman is directed to hire a testing company. 

                                                                                      

A motion was made, seconded, and unanimously approved to approve Change Order #5, $12,137.00 (Broer, Cowles). 

 

Motion to adjourn at 10:05pm.

 

Respectfully submitted,

 

 

Joan Formeister, Secretary