SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

October 28, 2004

Members Present: T.Cowles, K.Klein, J.O’Brien, H.Broer, P.Roland, J.Formeister,

J.Butler

Ex-Officio: T.Jefferson

Others: M.Beaulieu, E.Zahner

The meeting was called to order at 7:33pm by Chairman Roland.

Minutes of the 9/23/04 meeting (O’Brien, Klein) and 10/14/04 meeting (O’Brien, Klein) were unanimously approved as presented.

SHS---A motion was made (O’Brien), seconded (Broer), and unanimously approved to accept Change Order #2 from All-Phase for $32,195 (expanding Media Center). A motion was made (Cowles), seconded (Butler), and unanimously approved to accept Change Order #3 from All-Phase for $4564 (credit for concrete walls, foundation depth).

A motion was made (Broer), seconded (O’Brien), and unanimously approved for Change Order #4 from All-Phase for $12,137.

Copies of a schedule dated 10/15/04 were distributed, followed by much discussion. The Committee asks that a baseline schedule be provided against new schedules. The Committee has concerns about the present schedule. The 6/18/04 schedule reflected Completion of Job 3/2/05, and the 10/15/04 schedule states 4/11/05. A motion was made (Broer), seconded (O’Brien), and unanimously approved to have a sub-committee of J.Butler, T.Cowles, M.Beaulieu, E.Zahner, and All-Phase reps discuss the schedule and establish schedule critical path from hereon in.

Discussion of installation of electrical wiring for C.O. in the new choral room--with no State approval yet for the C.O. plans, money for this work is not freed up. The Chairman will speak with the BOF about securing these funds, to be paid later from C.O. move budget. A motion was made (Butler), seconded (Cowles), and unanimously approved to approve $1467 for C.O. electrical work contingent upon MPN producing a change order.

Report from E.Zahner was distributed.

SES---copies of a new schedule were distributed. This job is going along well and ahead of schedule. Report from E.Zahner was reviewed. It was stated that the Building Inspector is working well with us.

Cafeteria—P.Roland had a conversation with J.Petronella from Enfield Builders, stating we could do a cafeteria expansion for no more than $160,000 for Option B. Since we’re in good shape with this project and the amount of money in contingency, the consensus of the Committee is that we are able to reinstate an expansion of the cafeteria based on the usefulness of having the additional space in the future. A motion was made (O’Brien), seconded (Broer), and unanimously approved to approve not more than $160,000 for Option B, cafeteria expansion.

A motion was made (Cowles), seconded (Klein), and unanimously approved for a proposal for a Change Order to fix floors in Rooms 101, 102, 201 for $5442. A motion was made (O’Brien), seconded (Cowles), and unanimously approved for a Change Order to equip the temporary Special Ed office space for an amount not to exceed $6550, to be covered by the C.O. move budget, contingent upon approval by MPN. This item will also be discussed with the BOF since the C.O. plans are not yet approved.

MBA---the State SFU estimates the date of 11/26/04 for plan review completion. Three Code Modification Requests will be sent to the Chairman. A Phase 1 Environmental Site Assessment report was completed by TRC.

Bills---the following bills were all unanimously approved for payment:

All-Phase, 9/30/04, App#6, $211,907.95 (Butler, Klein)

Enfield Builders, 9/30/04, App#4, $254,805.20 (approved pending receipt of all lien

waivers) (Cowles, Klein)

IMTL, 10/18/04, 6624-E, $960 (approved by E.Zahner)

6546-G, $1595 (approved by E.Zahner) (O’Brien, Broer)

MPN, 10/29/04, Inv.#13855 MBA, $36,949.33

Inv.#13856 CO, $4435.43

9/30/04, Inv.#13817 SES, $2476.41

Inv.#13818 MBA, $36,700.78

Inv.#13816 SHS, $3571.07

Inv.#13819 CO, $4444.76 (O’Brien, Klein)

Emery Zahner, 10/18/04, SHS, $700.00

SES, $1600.00 (Butler, Klein)

Macchi Engineers LLC, 10/6/04, SHS, $1166.67

SES, $2000.00 (Cowles, Klein)

Brooks Labs, 9/23/04, Inv.#1543, $470.00 (O’Brien, Butler)

Motion to adjourn at 9:10pm.

Respectfully submitted,

Joan Formeister, Secretary