SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

November 18, 2004

Members Present: P.Roland, T.Cowles, H.Broer, J.Butler, J.Formeister, J.Persano,

K.Klein (7:40), J.O’Brien(7:54)

Ex-Officio: B.Boutwell, D.Pinney (8:20)

Others: D.Moser, E.Zahner, A.Seagrave

The meeting was called to order at 7:33pm by Chairman Roland.

Minutes of the 10/28/04 meeting were unanimously approved as presented (Cowles, Broer).

SHS---E.Zahner reviewed his written project report.

Lengthy discussion about dumpsters/tipping fees for bulky waste. A.Seagrave noted #37 from site plans stating contractor could use Town’s bulky waste disposal at no charge. Past practice with Town projects has set this precedent. Contract is less clear. Bills could go directly to Town, or as reimbursable items they could be charged to Building Committee to save the Town money. A motion was made (Cowles), seconded (O’Brien), and unanimously approved to accept present and future No Mark-up Change Orders to reimburse contractors for tipping fees.

Schedule with baseline was presented by A.Seagrave and reviewed. J.Butler requested schedule critical path.

Choral Room will be ready for C.O. move by end of Feb. vacation.

B.Boutwell presented an excellent year-to-date expense/cost estimate summary, contingency 5%.

FF&E budget presented by D.Moser and discussed. A motion was made (Persano), seconded (O’Brien), and passed (one opposed, Formeister) to approve FF&E Cost Estimate for $98,785 furniture and $24,853.50 tech equipment. BOE will approve 11/22/04. This will be presented to the State 12/01/04.

SES---E.Zahner reviewed his written project report. Dig for cafeteria will begin 11/29/04.

A motion was made (Klein), seconded (O’Brien), and unanimously approved to approve Change Order #3 for $159,500 to Enfield Builders for modifications and addition to SES cafeteria.

B.Boutwell presented another excellent year-to-date expense/cost estimate summary, contingency 4%.

FF&E budget presented by D.Moser and discussed. A motion was made (Broer), seconded (Persano), and approved (one opposed, Formeister) to approve FF&E Cost Estimate of $39,278 furniture and $24,108 tech equipment. To BOE 11/29/04, State 12/1/04.

MBA---State should be finished with review by 11/30/04. We’ll advertise at the end of December.

Meeting dates 2005---consensus to hold meetings the second Thursday of each month.

Bills---the following bills were unanimously approved by the Committee:

All-Phase, $272,421.00, pending receipt of lien waivers (O’Brien, Cowles)

Enfield Builders, $294,946.50 (O’Brien, Persano)

IMTL, $1036, Inv.#6546H , and $612, Inv.#6624F (Broer, Cowles)

E.Zahner, $2300.00, Inv.#656538, 656539 (Persano, O’Brien)

Macchi Eng., $1166.67, Inv.SOMERS5, $1000.00 Inv.SOMERS2

SBC, $210.08, Inv.#1543 (Butler, O’Brien)

SHS, $624.25 (materials for counter, storage)

Motion to adjourn at 9:33pm.

Respectfully submitted,

Joan Formeister, Secretary