SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

December 16, 2004

Members Present: P.Roland, K.Klein, H.Broer, J.Butler, J.Formeister, J.Persano,

T.Cowles, J.MacFeat

Ex-Officio: B.Boutwell

Others: E.Zahner, D.Moser

The meeting was called to order at 7:30pm by Chairman Roland.

Minutes of the 11/18/04 meeting were unanimously accepted as presented (Cowles, Klein).

SHS---E.Zahner distributed and discussed his written report. Last of the roof is on, site is cleaned up, brick work looks very good. No schedule was received from All-Phase for this meeting, and no critical path schedule as requested at 11/18 meeting. The Chairman and E.Zahner will speak with All-Phase about this.

A motion was made (Butler), seconded (Klein), and unanimously approved to accept Change Order #6 for $7009.31, which includes RPR #16,18(rev.),20,21,22,23. A discussion followed concerning contingency and payment of change orders. This will be discussed with BOF at their 12/20/04 meeting, with explanation of change orders to date. Projected cost estimates are $168,000 under budget.

D,Moser distributed revised FF&E budget dated 12/14/04 for $118,645; $194,800 was originally budgeted. Documents for bids for furniture ($40,502) will go out about 1/11/05. Other items will be purchased through state contracts.

SES---E.Zahner’s report was discussed. Cafeteria footings being poured. Various existing lines, electrical, gas, etc., were not shown on old drawings, but work was done successfully around them, including the grease trap being moved.

A motion was made (Cowles), seconded (Butler), and unanimously approved to accept Change Order #4 for $5048 for tipping fees, locker depth (previously approved), materials to cover tile in Room 102A.

Discussion about gable vs. sloped tops over lockers; the latter are preferred by present administration and are easier to clean. A motion was made and seconded to direct Enfield Builders through MPN to use sloped tops, unanimously approved (Persano, Broer). D.Moser feels gabled tops give more character.

E,Zahner will remind Enfield Builders to forward minutes of all site meetings to Committee members.

MBA---all is signed off by State except life cycle cost review by DPW. The legal notice for Invitation to Bid is written and will go to Town Clerk. Pre-bid walk-through meeting will be 1/10/04 at 3pm, and bids will be opened at Town Hall 1/19/04 at 2pm. Quotes were obtained to print documents, with Merritt and Co. lowest at $4759.50 for 50 sets.

A motion was made, seconded, and unanimously approved to release notice to Town Clerk for announcement of Invitation to Bid pending signoff by SFU (Cowles, Klein).

A motion was made, seconded, and unanimously approved to print 50 sets of bid documents (Persano, Broer).

D.Moser presented a List of Proposed Alternates.

Meeting minutes were distributed from 12/16/04 meeting with Town officials and M.Beaulieu. Item concerning sprinkler system contradicts previous discussion with Fire Marshall; this will be addressed.

Modifications to plan and estimated cost of CO temporary space in SHS were discussed.

Correspondence from SES Principal regarding locker tops.

The following bills were unanimously approved:

All-Phase $294,170.35 (waiver and release of liens presented) (Klein, Cowles)

Enfield Builders $206,593.65 (Butler, Klein)

E.Zahner will request schedules from contractors; future payments will be delayed without them.

Emery Zahner, $2300.00 11/29/04, Inv. #656540, 656541

$2300.00 12/13/04, Inv. #656542, 656543 (Cowles, Persano)

Moser Pilon Nelson, $16,001.19 11/26/04, Inv. #13916-13919 (Klein, Butler)

TRC (asbestos study), $2000.00 11/16/04, Inv. #128553 (Cowles, MacFeat)

Macchi Eng., $2166.65 12/01/04, Inv. #SOMERS3, SOMERS6 (Cowles, Butler)

Motion to adjourn at 9:20pm.

Respectfully submitted,

Joan Formeister, Secretary