TOWN OF SOMERS

RECREATION COMMISSION REGULAR MEETING MINUTES

Monday, 7:00 PM, January 3rd, 2005

Somers Community Center

I. CALL TO ORDER: At 7:17 PM by Ed Palomba.

MEMBERS PRESENT: Ed Palomba, Alan Walker, JJ Wassmuth, John Bartolf

MEMBERS ABSENT: Geoff Elia, Tom Chilicki

NON-MEMBERS PRESENT: Jenifer Charette, Recreation Coordinator; Mike Provencher, Parks Maintenance Foreman

lI. MINUTES OF LAST MEETING: The commission approved the December 6^th, 2004 regular meeting minutes by a unanimous 4-0 vote.

III. AUDIENCE: See below.

lV. BILLS/PURCHASES: Jen Charette will follow-up with Geoff Elia with the allocation of funds from youth services for high school soccer jackets.

V. REPORTS:

A. Park: Mike Provencher reviewed the following:

1. The skating rinks are operational, with usage identified by signs at the park. The rinks have already been damaged and repaired.

2. The round building at the park has been painted and the roof has been repaired.

3. The soccer poles will be moved when weather permits.

4. Inside renovations to the gazebo kitchen are in progress (including adding a paddle fan).

Discussion was held regarding last December’s regular commission meeting with the BOS, including the working relationship between the parks maintenance foreman and the recreation commission.

B. Budget: The commission reviewed the current budget status.

C. Self Support Budget: Jen Charette will monitor self-support cash flow vs. expenses needed to fund programs and report on a monthly basis. The self-support policy will be presented to the Board of Finance on 1/24/05 at 7:30 PM.

Vl. OLD BUSINESS:

A. Fields/Facilities: Mike Provencher reported that all quote information for the well and irrigation system for the all-purpose field behind the firehouse has been forwarded to Geoff Elia.

B. Status of CIP Requests: Jen Charette will provide the new bids for the 6’ industrial grade outfield fence(s) as approved by the commission. Jen will coordinate with the commission on the softball field improvements in conjunction with this CIP prior to any work being started.

VII. NEW BUSINESS:

A. Review of Recreation Commission Policies: Brief discussion was held on current commission policies, including our role with parks maintenance. Alan Walker will email all commission members the policies for review.

B. Kibbe-Fuller Community Center Update: Jen Charette updated the commission on the current status of this project (see coordinator’s report).

VIII. COORDINATOR'S REPORT: The commission reviewed the report.

IX. OTHER: Jen Charette reported that all budgets, bylaws, and registrations have been received for 2004 affiliated organizations with the exception of Women’s Volleyball. Tom Chilicki will contact their representative(s) to request this information which is required for this organization to maintain their affiliated status for 2005.

X. CORRESPONDENCE:

A. 12/8/04 Letter from Tom Chilicki to First Selectman Dave Pinney regarding Alan Walker’s re-appointment.

XI. ADJOURNMENT: The commission adjourned at 9:10 PM.

Respectively submitted,

Alan Walker

Secretary for the January 3^rd, 2005 regular meeting.

MINUTES NOT OFFICIAL UNTIL APPROVED AT A SUBSEQUENT MEETING