SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

January 13, 2005

Members Present: H.Broer, J.Butler, K.Klein, J.MacFeat, J.Formeister, P.Roland (8:00)

Ex-Officio: B.Boutwell

Others: D.Moser, E.Zahner

The meeting was called to order at 7:33pm by J.Formeister.

Minutes of the 12/16/04 meeting were unanimously approved as presented (Klein, Broer).

SHS---E.Zahner distributed and reviewed his written report and stated there are no real issues with SHS project.

D.Moser distributed Critical Path Schedule; J.Butler stated he did not receive this via e-mail as requested last month, though A.Seagrave had told E.Zahner it was sent. Discussion of completion date of 4/12/05 followed; Committee wants to be sure more days do not turn into more money, yet does not want project rushed. Building Inspector is in 3 times weekly. E.Zahner stated G.Lloyd said he’ll be more certain of completion date in a couple of weeks. Question of Builder’s risk insurance and cost to us.

D.Moser stated he received on 1/13/05 verbal and faxed approval on FF&E from State. We can now go out to bid and also order remainder of items. B.Boutwell will handle ordering.

Discussion of air conditioning in temporary C.O. space---need 4 units, estimate very high, are stand-alone units possible? E.Zahner will discuss with Greg Genlot for ideas.

SES---E.Zahner’s written report was reviewed, 5 items to be addressed. We can take a credit for mixing valve in janitor’s closet, not needed with electric water heater (for classrooms and bathrooms). Condensation pump in band/choral areas not needed. Brick wall with lockers---E.Zahner suggested sheet rock over brick, which is deteriorating. Efis wall---on one area, existing brick should be efis. Shut-off valve needed, no way to isolate plumbing of new wing. A motion was made (Butler), seconded (MacFeat), and unanimously approved to give the Chairman permission to work out pricing details with E.Zahner to go ahead with these 5 items. Eventually there will be change orders for them. Schedule---will finish cafeteria addition 3/17/05.

MBA---D.Moser reported that 6 contractors attended mandatory pre-bid walk-through. All asked for an extension to write bids. Prices of various materials are going up. A motion was made (Klein), seconded (Butler), and unanimously approved to open bids on 2/2/05 at 2pm instead of 1/19/05.

A Special Inspection Proposal was received from Macchi Eng. for $6000. This firm has worked well with us on present projects. Motion to approve Macchi Eng.’s proposal for MBA for $6000 was unanimously approved (MacFeat, Broer).

Chart with prices from testing companies was reviewed. Motion to approve Special Testing as MBA testing service was unanimously approved (Butler, Broer).

Correspondence---P.Roland noted a letter he had written to the BOE regarding B.Boutwell’s diligent and invaluable service to the Building Committee.

The following bills were unanimously approved by the Committee:

Moser Pilon Nelson $2463,85, 12/20/04 Inv.#13950, SES

$3218.83, 12/30/04 Inv.#13951, MBA

$3576.19, 12/30/04 Inv.#13949, SHS

$388.80, 12/30/04 Inv.#13917, CO (MacFeat, Klein)

Town of Somers $318.75, 12/13/04, 12/14/04, 12/22/04, Fire Watch (Butler, Klein)

SBC $103.59, 12/9/04, C of W phone (Broer, MacFeat)

Emery Zahner $700.00, 1/10/05 Inv.#758608, SHS

$1600.00, 1/10/05 Inv.#758609, SES (Klein, Butler)

All-Phase Enterprises $239,063.27, 12/30/04 App#9 (Klein, Broer)

Enfield Builders $172,518.2, 1/12/05 App.#6 (Butler, Broer)

Motion to adjourn at 9:12pm.

Respectfully submitted,

Joan Formeister, Secretary