SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

February 10, 2005

Members Present: T.Cowles, J.Butler, H.Broer, K.Klein, P.Roland, J.Formeister,

J.MacFeat

Ex-Officio: B.Boutwell, T.Jefferson, D.Pinney (8:05)

Others: E.Zahner, D.Moser, N.Barry, Bill Jodice (PDS)

The meeting was called to order at 7:37pm by Chairman Roland.

Minutes of the 1/13/05 meeting were unanimously approved as presented (Klein, Broer).

SHS---E.Zahner gave a verbal report. The “move” will occur during April vacation, breaking through the wall to connect with the new addition and finishing the project. 4/26/05 completion date, schedule dated 1/31/05 distributed.

A question had been raised by SHS principal Lynch to T.Jefferson several weeks ago concerning numerous cracks in existing walls, ceilings, floor, ?due to construction? J.MacFeat will check into this.

A motion was made (Klein), seconded (MacFeat), and unanimously approved to approve Change Order #7 for $6439.93 for drains/gutters, horn/strobe unit, dump fees, phone lines ($2226.00 will come from C.O. budget for move).

Discussion about air conditioning for temporary C.O. space, 4 window units.

FF&E---science and library equipment, one bidder for $111,635. B.Boutwell can proceed and buy remaining items.

SES---E.Zahner gave verbal report. Cafeteria is moving along.

A motion to accept Change Order #5 for a net credit of $1716.00 (locker tops) was unanimously approved (Klein, Cowles).

MBA---representatives were present from PDS, the lowest qualified bidder at $9,265,000. Bill Jodice spoke to the Committee about his firm.

All four bids received for this project were well over our budget. Discussion followed whether we go with value engineering recommendations and decrease project by $500,000 or redesign and go back out to bid. List of possible deductions from MPN and PDS for $509,550.00 was distributed. Some discussed were redesign (minimal changes to existing) band/choral rooms, drawings submitted---estimator stated $160-170,000 savings, PDS stated $55,000; eliminate bus loop (rejected by committee); change in type of insulation; no new lockers. Additional suggestions were to eliminate service elevator and cafeteria light wells, to open bid to sources other than Johnson for temperature control package, and to have less expensive canopies. We need to be sure we renovate all as new and have final product look new to public as promised.

Steve Krasinski and Jim Persano from BOF have stated to Chairman that money left from SES and SHS projects can go toward MBA/CO (around $200,000 to date).

It was decided we do have time to go out to bid again with our schedule. MPN has already developed 12-15 drawings with changes, and it would take a week to put addendum together to go out with advertising. By next month’s meeting we could be back with new bids. A motion was made (Klein), seconded (Butler), and unanimously approved to reject all bids for MBA/CO since they are over budget and direct MPN to redefine the scope of the MBA/CO project and prepare new bid document. Further suggestions for reductions from Committee members can be forwarded to MPN.

B.Boutwell presented his update on To Date Expenses for SES and SHS projects.

The following bills were unanimously approved by the Committee:

Emery Zahner---1/24/05 SHS, Inv.#656546, and SES Inv.#656547 $2300.00

2/10/05 SHS, Inv.#656491, and SES Inv.#656492 $2300.00

(Klein, Broer)

MPN---1/28/05 Inv.#13986, CO $2721.60

Inv.#13987, MBA $22,806.13

Inv.#13988, SES $2562.60

Inv.#13989, SHS $3571.07 (Cowles, Butler)

Macchi Engineers---1/10/05 Inv.#Somers4, SES $1000.00 (Klein, MacFeat)

SBC---1/9/05 SHS $54.14, SES $54.14 (Butler, Cowles)

Joseph Merritt & Co. (printing for bids)---1/24-1/30/05, MBA/CO $11,433.85

(Broer, Klein)

IMTL---SHS 11/29/04, Inv.#6546-I, $1725.57 SES 1/10/05, Inv.#6624-G, $716.00

1/17/05, Inv.#6546-J, $3102.00 2/7/05, Inv.#6624-H, $356.00

2/7/05, Inv.#6546-K, $997.00 (Broer, Butler)

Enfield Builders---1/31/05, App#8, $178,636.00 (Broer, Klein)

All-Phase---1/31/05, App#10, $286,613.10 (Butler, Broer)

Motion to adjourn at 9:50pm.

Respectfully submitted,

Joan Formeister, Secretary