SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

March 10, 2005

Members Present: K.Klein, H.Broer, J.O’Brien, T.Cowles, J.Formeister, P.Roland,

J.MacFeat (8:00)

Ex-Officio: B.Boutwell

Others: E.Zahner, D.Moser, N.Barry, W.Summers, Tim Potrikus (citizen), John

Petronella (EBI), Michael Cummings (Journal Inquirer)

The meeting was called to order at 7:35pm by Chairman Roland.

Minutes of the 2/10/05 meeting (Klein, Broer) and 2/17/05 meeting (Cowles, O’Brien) were unanimously approved as presented.

SHS---E.Zahner gave a verbal report. Project is going along well, large crew working. Cracks in walls as mentioned previously appear to be old, along one column line, distant from new construction.

A motion was made (O’Brien), seconded (Klein), and unanimously approved to approve Change Order #8 for $10,897.14 to All-Phase for tipping fees, CO temporary space electrical, partitions (from CO budget for move).

Air cond. units for temporary CO space were discussed; 6 window-type units priced for nearly $12,000. EZahner suggested wiring for 6 but installing 4 for now. A motion was made (O’Brien), seconded (Cowles), and unanimously approved to do wiring and purchase 4 units, not to exceed $10,000.

Tarps laying over roof---D.Moser explained this is a section of roof that is transition between roofs (courtyard area) and can be covered either with metal or black rubber. A motion was made (O’Brien), seconded (MacFeat), and unanimously approved to approve $9898.90 for metal roof in this area.

SES---E.Zahner gave a verbal report. Schedule distributed. Cafeteria---structural steel done, doing framing.

A motion was made (MacFeat), seconded (Cowles), and unanimously approved to approve Change Order #6 for $1670.35 to EBI for efis over existing brick, various mech. and electrical details discussed previously.

MBA/CO---there were four re-bids submitted for this project. Spreadsheet distributed. Budget was for $8,769,881. Discussion of possibly using leftover contingencies from SHS and SES or estimated bond excess to offset. Lowest bid was Enfield Builders, second PDS. The Committee discussed the bids and Add and Delete Alternates at length. Enfield Builders is the lowest on base bid and with all changes. A motion was made (O’Brien), seconded (Klein), and unanimously approved to accept Enfield Builders Inc. as lowest qualified bid submitted for MBA/CO project. A motion was made (O’Brien), seconded (Klein), and unanimously approved to accept EBI’s bid with Alternates #1,2,3,5,8,11 for $8,841,000.

A motion was made (O’Brien), seconded (Klein), and unanimously approved to direct the Chairman to meet with the BOF to discuss transfer of funds from SES and SHS contingencies.

The following bills were unanimously approved by the Committee:

All-Phase, 2/28/05, App.#11, $200,340.46 (Broer, O’Brien)

Enfield Builders, 2/28/05, App.#9, $172,025.05 (O’Brien, Klein)

MPN, 2/28/05, SES Inv.#14025, $2463.85

2/28/05, MBA Inv.#14026, $3116.68 (Broer, Cowles)

2/28/05, SHS Inv.#14024, $3677.93

2/28/05, CO Inv.#14027, $194.40

SBC, 2/9/05, $104.27 (Klein, MacFeat)

Merritt & Co., 2/28/05, Inv.#10659220, $518.60 (Cowles, Broer)

Emery Zahner, 2/21/05, Inv.#656548, SHS, $1150.00

2/21/05, Inv.#656549, SES, $1150.00 (Cowles, Klein)

3/6/05, Inv.#656550, SHS, $1150.00

3/6/05, Inv.#656551, SES, $1150.00

The next meeting on 4/14/05 will be held at the SES Media Center.

Motion to adjourn at 9:02pm.

Respectfully submitted,

Joan Formeister, Secretary