SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

April 14, 2005

Members present: H.Broer, J.MacFeat, J.Formeister, K.Klein, P.Roland (8:00)

Ex-Officio: T.Jefferson

Others: D.Moser, E.Zahner, W.Summers, N.Barry

The meeting was called to order at 7:40pm by J.Formeister.

SES—E.Zahner gave a verbal report; landscaping will done next week, all trailers are moving out now, cafeteria wired, EFIS going on.

A motion was made (Broer), seconded (Klein), and unanimously approved to approve Change Order #7, $3103.00, to EBI for revisions to fire alarm and speaker system. There will be a credit upcoming for elimination of fence at playground area.

SHS---E.Zahner gave a verbal report. Walls will be knocked down 4/15 when students leave for vacation and new walls will be put up. Grading is done, landscaping and paving next week. Another couple of weeks before “finished”.

Discussion lockers and misnumbering; consensus of Committee to leave them as is.

Courtyard---J.Formeister reported that SHS Landscaping class will not plant this area. We have $1100 from Conversation Commission for plants, no one to design, buy, and do planting. D.Moser suggested any nursery could provide a plan. K.Klein will contact Somers Beautification Committee and ask for help. J.Formeister will contact Trish Kohler and Terry Siver, parents of MBA and SHS students, who have done gardening work at the schools and ask if they can help. Gravel paths will be placed in courtyard by contractor.

We have a signed copy of the Certificate of Substantial Completion. J.MacFeat will work on his own punch lists (both SES and SHS) and review with E.Zahner.

Discussion of upgrading the fire enunciator panel prints at SHS and SES. D.Moser/E.Zahner to get quotes.

A motion was made (Broer), seconded (Klein), and unanimously approved to approve Change Order #10, $1032.20 for trash tipping fees and $2012 for misc. time and material (sheetrock, etc.) to All-Phase.

Discussion other changes---areas above hoods in science labs need to be covered with sheet metal or wood, as well as chase around pipes in corner of Room 111. A motion was made (MacFeat), seconded (Klein), and unanimously approved to approve $1573.00 for RPR #37, pending receipt of Change Order. Painting various doors to match was discussed; a motion was made (Klein), seconded (MacFeat), and unanimously approved to paint front doors only, $360 (based on $900 estimate for 5 doors).

MBA---excavation is starting. Projected schedule for next 21 days was distributed with discussion of revised student drop-off area. Discussion with N.Barry concerning what work will be done immediately, over summer, next fall, what classrooms need to be cleared out in June, etc. We need a firm schedule from EBI. Addition with new classrooms will be ready for occupation Jan., 2006.

N.Barry has had several meetings with staff. Their biggest concern is asbestos removal, air quality, question of contamination of classroom items---everything will be removed from rooms, rooms sealed off, work done over summer. She has established a committee that will meet regularly during construction. There will be 2 faculty meetings, May and June, Bldg. Comm. members invited to attend. Plans to visit middle school in Ellington that was renovated and/or have some Ellington staff members come to MBA to speak with staff about renovation process.

Discussion “ground-breaking” ceremony with press coverage; good way to keep public informed and aware of project. Will plan on a Monday at 4pm, possibly 5/9, details to be worked out.

C.O.---J.MacFeat obtained quotes to have outside firm move C.O. and Sp.Ed. out of MBA, due to shortage of time/manpower with both DPW and school custodial staff. Hartford Dispatch $7200, Immodio $3700, waiting for one more quote. There is money in C.O. move budget to cover this. J.MacFeat and B.Boutwell are directed to choose moving firm.

Minutes of the 3/10/05 meeting were unanimously approved as presented (Klein, Broer).

The following bills were unanimously approved by the Committee:

MPN--$2463.84, SES 3/31/05, Inv.#14066

$6554.15, MBA 3/31/05, Inv.#14067

$1454.41, SHS 3/31/05, Inv.#14065 (Klein, Broer)

$7 93.15, CO 3/31/05, Inv.#14068

$11,265.55

Emery Zahner--3/21/05--SHS $1150, Inv.#758612 and SES $1150, Inv.#758613 (Klein, MacFeat)

4/4/05--SHS $1150, Inv.#758615 and SES $1150, Inv.#758614 (Klein, Macfeat)

SBC--3/9/05, SHS and SES phones, $100.95 (Klein, Broer)

Merritt & Co--MBA/CO printing, $85.00, 3/9/05, Inv.#10663350 (Klein, MacFeat)

Apple Computer, Inc.--$8370.00, SES, 3/25/05, Inv.#9218940588

$8640.00, SHS, 3/25/05, Inv.#9218940588 (Klein, MacFeat)

IMTL--$310.00, testing SHS, 2/21/05, Inv.#6546-L

$100.00, testing SHS, 3/28/05, Inv.#6546-M (Broer, Klein)

All-Phase--SHS, App.#12, $200,122.68 (Broer, Klein)

EBI—SES, App.#10, $83,929.03 (Broer, Klein)

Motion to adjourn at 9:55pm.

Respectfully submitted,

Joan Formeister, Secretary