TOWN OF SOMERS

RECREATION COMMISSION REGULAR MEETING MINUTES

Monday, 7:30 PM, May 2, 2005

Recreation Office-Town Hall

I. CALL TO ORDER: At 7:37 PM by Ed Palomba.

MEMBERS PRESENT: Ed Palomba, Alan Walker, John Bartolf, Chris Meunier, JJ Wassmuth, Geoff Elia (left early 9:10 PM)

MEMBERS ABSENT: Tom Chilicki

NON-MEMBERS PRESENT: Mike Provencher (left 10:10 PM), Jen Charette (left 9:30 PM); David Pinney (9:40-10:10 PM)

lI. MINUTES OF LAST MEETING: The commission approved the April 4th, 2005 regular meeting minutes by a unanimous 6-0 vote.

lll. AUDIENCE: See above. Discussion was held with Mike Provencher who was representing the playground committee. Geoff Elia motioned, with a second from Chris Meunier, to donate $200 from youth services account to the playground committee for the family fun day fundraiser. Motion approved by a unanimous 6-0 vote. Alan Walker motioned, with a second from Geoff Elia, that the playground committee present design details, budget, and overall master plan for the new playground and to invite Jen Charette or active recreation member(s) to playground committee meetings and provide meeting minutes and updates to the recreation commission. Motion approved by a unanimous 6-0 vote.

lV. BILLS/PURCHASES: Reviewed and approved. Discussion was held on replacing light bulbs at the tennis court and installation of the lights for the outdoor volleyball courts.

V. REPORTS:

A. Park Committee: The committee report was reviewed by the commission. See initial CIP work detailed below.

B. Park Maintenance: John Bartolf and JJ Wassmuth will review the Sokol Field parking area with Mike Provencher.

C. Budget: Reviewed and discussed.

D. Self Support Budget: Reviewed and discussed.

E. Summer Camp: Jen Charette hired Melanie Nyquist as camp director. Attending five commission members endorsed the hiring.

Vl. OLD BUSINESS:

A. Fields/Facilities: Discussion was held on walking access to the junior baseball field. Discussion was held on developing a master plan for fixing the conditions of existing fields, including a plan to rest and rotate field usage (and minimize multiple sport usage). The commission will investigate short and long term options for new fields.

B. CIP: Jen Charette will re-visit the two quotes obtained for the new fence and caps for field 3 based on committee report (and obtain a quote for field 1). This project should be immediately implemented and overseen by parks maintenance and the fence committee.

VII. NEW BUSINESS:

A. Board of Selectman (if they attend): Discussion was held with First Selectman David Pinney regarding the commission’s role in working with the playground committee. Dave Pinney clarified that the playground committee was independent of the Town and would operate only in an advisory capacity and should be overseen by the recreation commission under the direction of the BOS (see motion made above under Audience). The commission will extend another invitation to the chairperson(s) of the playground committee to attend our next meeting (in addition to Mike Provencher).

Discussion was also held on the commission’s concerns for field conditions, field usage, and the need to re-furbish all of our fields.

VIII. COORDINATOR'S REPORT: The commission reviewed Jen Charette’s report. Jen Charette provided the affiliation information supplied by the Somers Lacrosse Association. No update was provided from Women’s Volleyball regarding updating affiliation requirements.

IX. OTHER: Jen Charette will update the commission regarding the coed softball meeting being held on May 3^rd (reference CIP project).

X. CORRESPONDENCE: None.

XI. ADJOURNMENT: The commission adjourned at 10:33 PM.

Respectively submitted,

Alan Walker

Secretary for the May 2^nd, 2005 regular meeting.

MINUTES NOT OFFICIAL UNTIL APPROVED AT A SUBSEQUENT MEETING