SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

                                                           July 21, 2005

 

Members Present:  P.Roland, K.Klein, H.Broer, J.MacFeat, T.Cowles, J.O’Brien,

                               J.Formeister

Others:  Paul Marean (Garden Design Associates), Terri Henderson (BOE Chair), E,Zahner             

             (7:45), D.Moser (7:45), Bill Meier (Fire Chief, 8:00), W.Summers (8:00)

 

The meeting was called to order at 7:33pm by Chairman Roland.

 

SHS---courtyard discussion with design plan presented for Frank’s Landscape Construction by P.Marean.  Question if maintenance-free, mulch until plants spread, watering after planting, J.MacFeat stated plan should work.  Motion unanimously approved to approve plan as presented, with one change, add short walkway and area for benches (benches not included), with expenditure up to $7000 (O’Brien, MacFeat).  K.Klein and J.MacFeat will look into possibility of tech classes building benches.

Building Inspector has signed off on everything.  We’re still holding last payment.  Motion unanimously approved to pay $68,212.79 upon delivery of disc of as-built drawings (O’Brien, Cowles).

Change Order for $4396.80 was approved at June meeting but not paid.

J.MacFeat expressed concern about Johnson controls, training is planned. Enunciator panel—J,MacFeat has quote for $1100. Motion unanimously approved to expend $1100 for improvements to enunciator panel as approved by W.Summers (Cowles, Broer).

Valued engineered items as discussed at June meeting, cabinets, cabinet doors, etc.—Motion to pay $24,874.30 to All-Phase for listed items unanimously approved (Cowles, Broer).

 

Motion to amend agenda to discussion of MBA unanimously approved (Cowles, Broer). 

Fire alarms--Dust is causing alarms to go off.  By 8/1/05 asbestos abatement should be complete.  Bill Meier stated they have to stop going off; the covering is not working; there have been 8 alarms in 3 weeks.  Since 7/16/05 the Fire Dept. has been using non-emergency single officer response.  B.Boutwell received a letter from the insurance agent stating the alarms cannot be turned off.  When next year’s asbestos abatement begins, the Fire Dept. will be notified.  It is the responsibility of the contractor to maintain systems that are in place.  The Committee agreed that the one-man response is an acceptable solution.

Schedule—copies of schedule dated 7/13/05 were distributed.

Slight change to exit from bus loop is necessary to accommodate buses turning onto Vision Blvd.

Motion unanimously approved to spend up to $3100.00 to remove 3 trees and widen bus loop exit 

(O’Brien, MacFeat).

Discussion about resurfacing front parking lot, which will not look good when all else is new.

Motion unanimously approved to authorize Chairman to approve contract for up to $13,500 to pave front lot and do curbs (O’Brien, Cowles).

FF&E—Total in budget is $698,000; package now is $594,000, with $261,000 in furniture items and $333,000 technology.  MBA staff needs to do final review, Building Committee and BOE must approve by 9/15/05, then to state SFU.  Instead of placing separate orders or storing items, it was the consensus that all furniture should be ordered toward completion date of project, with tech purchases being made as needed for renovated classrooms. MPN reported that wiring for telephone/video should be separated out from FF&E and EBI requested to bid.  The MBA trunk of the phone/data system has 100 lines max available; currently 87 are used; there is a problem in one of the trunk splices between MBA and SHS which needs to be repaired prior to opening of new classroom space 12/05.  J.MacFeat will work with BOE and B.Boutwell to resolve by Committee’s September meeting.

E.Zahner reported double ceilings were found in shop room.  Also the ceiling in the lower corridor by cafeteria cannot be raised as much as hoped, since there are water and electric pipes.  Instead of 8 feet it can probably be raised to 7’9”.

W. Summers stated he wants the propane tank in the back of MBA fenced.  He expressed concern about where the gas line from the tank goes.

SES---E.Zahner stated he hopes tile work in the front of the cafeteria will be finished by the end of the month, then masonry will be completed.  SES will be done by the start of school.  Motion unanimously approved for Change Order #9 for $6554.00 to EBI, winter conditions $4791.00 and added flashing at cafeteria roof $1763.00 (Klein, Cowles).

 

The following bills were unanimously approved by the Committee:

 

Emery Zahner, 6/24/05, Inv.#758639 thru #758641, $2300.00

                         7/10/05 & 7/11/05, Inv.#758643 thru #758646, $2300.00      (Broer, Klein)

 

MPN, 6/30/05, Inv.#14187 (MBA), $4409.66

                        Inv.#14188 (CO),  $517.88             (Broer, Cowles)

 

Enfield Builders, 6/30/05, App#3 (MBA), $238,539.15

                                         App#3 (CO), $178,261.00

                                         App#12 (SES), $11,779.05              (O’Brien, Broer)

 

SBC, 6/9/05, SHS $49.55

                      SES, $49.55

Flinn Scientific, 7/1/05, Inv.#922827 (SHS), $3629.71

                         7/6/05, Inv.#923354 (SHS), $11,429.81

Insalco Corp., 6/7/05, Inv.#42505 (SHS), $469.00                   (all 7 vendors listed, Klein, Cowles)

                       7/1/05, Inv.#42629 (SHS), $5270.64

Macchi Eng., SomersAvery3, 7/1/05, $1000.00

Robert Lord, 6/29/05, Inv.#23304A, $5575.36

Somers Public Schools, 6/10/05 (boxes, MBA/CO), $875.00

AFS&V, 6/28/05, Inv.#8172-2 (MBA/CO), $7680.00

 

Motion to adjourn at 9:32pm.

 

Respectfully submitted,

 

 

Joan Formeister, Secretary