SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

September 15, 2005

Members Present: P.Roland, H.Broer, J.Formeister, J.Butler, J.O’Brien,

K.Klein (8:08), T.Cowles (8:58)

Ex-Officio: A.Vespe, B.Boutwell

Others: D.Moser, E.Zahner, N.Barry

The meeting was called to order at 8:01pm by Chairman Roland.

SHS---need to do punch list after additional cabinetry work was done; some minor problems that haven’t been addressed and need to be documented (door latches, etc.).

Discussion about courtyard and remaining issues where changes to design plan were not completed; will ask J,MacFeat to coordinate with landscaper.

A motion was unanimously approved (O’Brien, Butler) to hold back 5% retainer on All-Phase’s final payment.

SES---pink glazed block still not here yet.

Discussion of cafeteria painting—it was agreed by the Committee that we will cover the painting of the addition and the rest is from J.MacFeat’s budget.

MBA/CO---discussion of schedule as presented, dated 9/13/05, roofing 9/23, brick masonry 10/7, schedule is moved back a few weeks. Concern whether classes can be moved during vacation as planned. All phone, computer, intercom, T.V., etc. lines must be in place. Discussion of necessary trunk line splice repair between MBA and SHS as noted in 7/21 minutes; J.MacFeat needs to follow through with this. J.Butler repeated the need for a critical path schedule! MPN will work with EBI to ensure all tech work will be done on time to keep with schedule and move date.

E.Zahner reported we don’t need $110,000 worth of insulation, which will be a deduct. Discussion of using this money to replace windows; estimate for windows distributed, $153,807.50 (Eastfield Glass). There are also some sinks and ovens that don’t need to be replaced for additional savings of $15,000. A motion was unanimously approved for addition of new windows to replace existing aluminum windows pending written quote for $110,000 deduct for insulation from EBI (Klein, Butler).

A motion was unanimously approved for Change Order (Gerber Construction) for $5103.18 credit for removing mow strip (Klein, O’Brien).

Walt Summers would like old gas pipe taken out so there will be no confusion in the future as to whether it’s being used or not. This would involve a lot of work, and there is no code requiring this. E.Zahner will get a quote for this work and will also discuss with Walt if we could instead put stickers on the pipe every few feet indicating Not In Use.

A motion was unanimously approved for the Change Order for the modification of the bus exit, $2601.00 (Cowles, O’Brien).

D.Moser presented a summary of the FF&E budget, which will go to the BOE for a vote 9/26 and then to the State. There will be two bids, one for furniture and equipment and one for Tech Equipment. MPN will ask for prices to buy everything at once and store it and also to buy in stages. A motion was made (Klein), seconded (Butler), and unanimously approved that the Somers School Building Committee approves the design plans and project manual for Phase Two of Two of the MBA School, Project #129-0033 EA/RNV and Central Office, Project #129-0035 BE/EA Furnishings, Fixtures, and Equipment, for submission to the State Dept. of Ed. and authorizes the Committee Chair to sign the Form EDO42, Request for Review of Plans.

A.Vespe read a letter he received from the SEA president concerning air quality and a request for results of tests that were done. Discussion followed. Consensus of the Committee is we need to contact TRC and have dust tests performed, better after the building is closed up and heating system is fired. N.Barry would like to try some 6’x60’ carpets in corridors; cost would be $7200 for twelve. To take immediate action, a motion was approved unanimously for N.Barry to purchase three carpets and a suitable vacuum cleaner as necessary to address air quality concerns (O’Brien, Klein).

The following bills were unanimously approved by the Committee as presented:

All-Phase, $23,630.58 (O’Brien, Butler)

Enfield Builders, 8/31/05, App.#5, $635,704.05 (Butler, Broer)

Note: EBI must separate MBA from CO on future bills.

E.Zahner---SES, 9/7/05 Inv.#503913 $100.00, 8/21/05 #503910 $200.00

MBA, 9/7/05 Inv.#503915 $2000.00, 8/21/05 #503912 $1600.00

SHS, 9/7/05 Inv.#503914 $200.00, 8/21/05 #503909, 503911 $500.00

Total $4600.00 (Cowles, Klein)

MPN---MBA, 8/31/05 Inv.#14252, $4410.93

CO, 8/31/05 Inv.#14253, $517.88 (Cowles, Broer)

Materials Testing---7/19/05, Inv.#6872-IM, $841.50

8/17/05, Inv.#7085-IM, $1934.00 (O’Brien, Butler)

9/15/05, Inv.#7202-IM, $1077.00

misc. vendors as listed in 9/16/05 memo from B.Boutwell, page 1 (Cowles, Broer)

misc. vendors as listed in 9/16/05 memo from B.Boutwell, page 2 (Klein, O’Brien)

misc. vendors as listed in 9/16/05 memo from B.Boutwell, page 3 (Broer, Butler)

Motion to adjourn at 10:12pm.

Respectfully submitted,

Joan Formeister, Secretary