SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE
October 13, 2005
Members Present: P. Roland, H. Broer, T. Cowles, J. MacFeat, J. Butler
Ex Officio: A. Vespe, B. Boutwell
Others: H. Pearson (MPN), E. Zahner, N. Barry
The meeting was called to order at 7:40 PM by Chairman Roland.
Minutes of 8/11/05 reviewed motion to approve (Butler, Broer), unanimously approved.
Minutes of 9/15/05 reviewed motion to approve (Cowles, Butler), unanimously approved.
SHS Update: No items presented.
SES Update: Pink glazed block for exterior has arrived unable to be installed due to inclement weather the past week. Punch list being worked, generally only minor items remain. Threshold at west end of new addition is level with building and not pitched away may need to be removed/replaced. Hydro-seeding not complete near cafeteria will be completed after the masonry (pink glazed block) is complete.
MBA/CO presented by E. Zahner: masonry of new addition on hold due to inclement weather and need for 45° angled brick. Light fixtures (poles) shipped will be installed soon. Major heavy wire to new addition completed. Internal phone lines moved and complete SBC portion not completed. Sheet rocking of temporary partitions for classrooms in process. Waiting for remaining windows to be delivered. Painting of parking lot lines completed. It was reported that the new bus loop is working very well no congestion for buses or in the parent drop off loop.
N. Barry: elevator is down for next 2 weeks for upgrade to ADA code. Corridor rugs approved at last meeting have been installed in the 8th Grade and ½ 6th Grade wings and received very well by staff and students keeping down both dust and noise. N. Barry requested the committee to consider purchasing 2 more carpets for the other ½ of the 6th Grade wing and the 7th Grade wing. Motion made for 2 more carpets (@$595 each) (Broer, MacFeat), unanimously approved.
Additional bleachers for the Gym will come in the next month or so will require assembly in the Gym expected to impact the Gym use schedule by the school and the Somers Recreation Department as it is used 16 hours per day, 7 days a week. N. Barry recommended that the best time to assemble and install the bleachers may be the XMAS holiday week though this cannot be confirmed until they arrive. Also may require the Gym to be divided for use & assembly of the bleachers at the same time. E. Zahner requested to get date of estimated delivery. Committee authorized P. Roland to contact the 1st Selectman (D. Pinney) and the Somers Recreation Dept. to inform them of the impact on the Gym use / potential closure for assembly of the bleachers.
Roofs for both entryways will be completed as soon as the weather cooperates.
N. Barry and A. Vespe raised concerns of additional dust when the heat is turned on. Plan (as discussed during 9/15/05 meeting) is to turn on the heat over a weekend (after school on a Friday) and recommend the air ventilation filters be changed after the weekend as a proactive measure. It was discussed that additional filter changes (normally 2X year) may be required J. MacFeat requested to determine a recommended filter change schedule and associated cost. Additionally, J. MacFeat requested to determine cost of having the ducts cleaned by a professional cleaning company, in case it is desired. A. Vespe indicated that there has been only one health complaint recorded at MBA by a staff member. Student attendance since the start of the school year has been better at MBA than at either SES or SHS. An environmental watchdog program Tools for Schools is being considered for implementation district wide by A. Vespe. The committee desires to be proactive on this issue 2 weeks after the heat has been turned on, and filters changed E. Zahner was requested to have Air Quality tests performed (TRC).
MPN EBI schedule provided dated 10/13/05. Currently EBI is on schedule (were approx. one week ahead), inclement weather ate up their pad. Remaining windows are due in November. Addition is expected to be completed by the end of 2005 for occupation after the Holidays.
FF&E Discussion: MPN provided historical budget. Issue of cabling cost increase is due to large item missed in original proposal/bid re-termination of existing cabling. MPN and school administration to reconcile & prioritize the FF&E budget (technology & cabling needs) MPN will present alternatives at a scheduled 10/21/05 working meeting. Current schedule impact is for the temporary classrooms in the new addition alternatives to be identified including the use of wireless router for this addition if needed.
T. Cowles proposed that the committee may want to consider going back to a 2X month meeting schedule. P. Roland / J. Formeister to contact A. Logan and determine if special meetings can be used for the rest of 2005 if needed. 2006 schedule will be set for 2X-monthly meeting, with 2nd meeting cancelled if not needed.
The following bills were unanimously approved by the Committee as presented:
Enfield Builders, Application #6 dated 9/30/05: $570,923.40 (Broer, MacFeat)
EBI Change Order #3 (Addition for Window Replacement as discussed at 9/15/05 meeting): $153,808.00 (MacFeat, Butler)
EBI Change Order #4 (Deduct for elimination of spray on insulation and un-needed Kitchen Appliances as discussed at 9/15/05 meeting): $132,745.00 (Broer, Butler)
MPN Invoice for MBA, SES, SHS $4,798.28 (Broer, Butler)
Miscellaneous Invoices listed in 10/13/05 Memo from B. Boutwell (MacFeat, Broer):
H&B Communications: $7,379.74
VIRCO (FF&E): $3,685.00
SBC: $68.46
Kelly Container: $135.00
Macchi: $2,000.00
ROVIC: $1,919.24
E. Zahner: (9/2005): $2,300.00
(10/2005): $2,300.00 (Broer, Cowles)
Discussion of removal of old gas pipe estimate $2,730.00 received. No action taken.
Motion for P. Roland to approach Board of Finance to request remaining SES & SHS contingency funds of $125,341.00 be transferred to MBA contingency for future use if needed.
Motion to adjourn at 9:57 PM.
Respectfully submitted,
Terry Cowles (acting secretary)