SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

November 10, 2005

Members Present: T.Cowles, H.Broer, J.MacFeat, J.Formeister, K.Klein, J.Butler

Ex-Officio: B.Boutwell

Others: H.Pearson, N.Barry, W.Summers., B.Meier

The meeting was called to order at 7:35pm by J.Formeister.

Minutes of the 10/13/05 meeting were unanimously approved as presented (MacFeat, Broer).

SHS---outstanding issues remain enunciator panel, sprinkler signage.

SES---outside tile is installed. Seeding not complete. It was noted there were leaks in the cafeteria but they are not from the construction. There were also leaks at new threshold from courtyard due to negative pressure in the building, ? need for overhang? Some warranty items are outstanding.

A motion was unanimously approved, pending B.Boutwell’s verification that it has not been paid, for Change Order#10 to EBI, conduit wiring for unit heater in sprinkler room ($607, PCO#28) and adding vinyl base in existing cafeteria ($794, PCO#29). (Butler, Broer)

MBA/CO---W. Summers and B.Meier spoke to the Committee, requesting we reconsider and remove abandoned gas pipes. No decision has yet been made; we have an estimate of $2730 to remove but no estimate for stickers and labor to label pipes if not removed. The Committee needs the estimate and a deadline for when this has to be done. Tabled till next meeting.

Outside lights are all up. Question as to whether contrast bricks on addition are all the same color, B.Boutwell to check in daylight. Still waiting for remaining windows. The addition is sheetrocked.

N.Barry stated the wrong carpets were delivered for corridors.

Discussion of color for entryway roofs; consensus “colonial red” (dark red) first choice, red second; N.Barry to decide after checking color against brick.

21-day schedule presented, still no critical path so not too helpful to Committee.

Heat has been turned on and filters changed. No complaints. Plan is to change filters once a month, no cost yet, J.MacFeat will follow up. A staff member called in the Dept. of Public Health and the CEA (teachers’ union), who did a walk-through---stated it was the cleanest renovate as new project they had seen. J.MacFeat also brought out Mark Granville, the asbestos person, because of concern about some loose floor tiles in cafeteria. No written reports yet. E.Zahner will be reminded to have TRC perform air quality tests as previously discussed by Committee.

Discussion of plan to move teachers into addition and abatement schedule. Art and Life Skills areas to be renovated along with 6^th grade wing. This process will take from Jan.-April; there are 9 new temporary classrooms and one room for teachers/team room. Move will begin over Christmas break. Not enough lockers. Plans for coat hooks and students keeping backpacks with them.

Cabling issue---written proposal presented by H.Pearson for resolving cable issues. Explanation and discussion followed. Total addition of $96,102 includes voice, data, video cabling, and tech system throughout the building (5E cable), eliminates $23,999 from original plan (electrical feeder lines not needed), adds $5512 for wireless cabling throughout the school, 18 wireless locations. Change Order #5 to EBI for $96,102 as listed above was unanimously approved (Butler, Cowles).

FF&E---further discussion of the FF&E budget followed. The tech part has been examined by superintendent and others; questioned if the furniture portion has been examined, as we’re over budget on FF&E and we originally expected we would have money left over. Details of furniture can be changed when ordering is done. B.Boutwell distributed expenses to date, with present estimate of $537,444 contingency balance.

This FF&E budget has to be approved again before sending it to the State, since it has changed since voted on at the 9/15/05 meeting. A motion was made (Cowles), seconded (Klein), and unanimously approved that the Somers School Building Committee approves the design plans and project manual for Phase Two of Two of the MBA School, Project #129-0033 EA/RNV and Central Office, Project #129-0035 BE/EA Furnishings, Fixtures, and Equipment for $682, 923 (including $31,450 for projectors), for submission to the State Dept. of Ed. and authorizes the Committee Chair to sign the Form ED042, Request for Review of Plans.

A motion was made and unanimously approved for Change Order #6 to EBI for $7661.50, delete mow strip, relocate sprinkler piping, delete demolition of locker room wall, waterproofing, duct heaters, additional framing bus canopy, plywood for P.E. office (Butler, Broer).

Meeting schedule as attached was unanimously approved, second and fourth Thursdays of each month, with exceptions during holiday periods (Klein, Broer).

The following bills were unanimously approved:

Emery Zahner, SES 10/31/05, Inv.#503930, $100.00

MBA 10/31/05, Inv.#503931, $1100.00

CO 10/31/05, Inv.#503929, $1100.00 (Klein, Cowles)

MPN, SES 10/28/05, Inv.#14336, $1478.90

MBA 10/28/05, Inv.#14337, $4378.01

CO 10/28/05, Inv.#14338, $502.33 (Klein, Cowles)

Misc. invoices per 11/14/05 memo from B.Boutwell, page 1, except Poland Spring

(Cowles, Klein, one abstention-J.MacFeat)

EBI, SES 10/31/05, App. #14, $49,111.29 (balance $5000 in reserve) (Butler, Cowles)

MBA/CO 10/31/05, App.#7, $392,094.45 (Broer, Cowles)

Motion to adjourn at 10:00pm.

Respectfully submitted,

Joan Formeister, Secretary