TOWN OF SOMERS

RECREATION COMMISSION SPECIAL MEETING MINUTES

Wednesday, 7:00 PM, January 11, 2006

Somers Community Center

I. CALL TO ORDER: At 7:10 PM by Tom Chilicki

MEMBERS PRESENT: Tom Chilicki, Alan Walker, Chris Meunier, Pam Coverdill

MEMBERS ABSENT: JJ Wassmuth, John Bartolf

MEMBERS LATE: Ed Palomba (7:20 PM)

NON-MEMBERS PRESENT: Jen Charette (left at 9:00 PM)

AUDIENCE: BOS: David Pinney, Ernie Alsup, Kathy Devlin

lI. MINUTES OF LAST MEETING: The commission will review the December 5^th, 2005 regular meeting minutes at the next scheduled regular meeting.

lll. AUDIENCE: The BOS and commission reviewed our role per the documents last submitted to the BOS for their input. The recommended changes from the BOS will be incorporated into one document, will be reviewed by the commission in the next regularly scheduled meeting, and then will be forwarded to the BOS for their endorsement. See CIP below for discussion on CIP’s.

lV. BILLS/PURCHASES: Reviewed and approved (including the volleyball stands at $360.52 under grants account and portable basketball hoops at $798.98 under youth services account).

V. REPORTS:

A. Park: The ice skating rink is assembled, although currently not open due to weather. The new playground equipment has been ordered and will be installed in the spring (see STEAP Grant below). Discussion was held with the BOS on the skateboard park relative to the commission’s and town’s role in maintenance and operations.

B. Budget: Reviewed with Jen Charette (including self support).

Vl. OLD BUSINESS:

A. Winter Programs: Ed Palomba updated the commission on youth basketball, including discussion on the SES gymnasium lights. All programs listed in the North Central News per Jen Charette.

B. CIP: Tom Chilicki updated the commission on the status of all CIP's currently submitted. The commission prioritized all CIP’s with the BOS as decided upon per the December 5^th, 2005 meeting minutes. Tom Chilicki will update field CIP’s by add warning tracks for fields 1-3 as previously discussed, and update all costs for CIP priority 2 (fields 1-4). Jen Charette will obtain CIP information submitted by Mike Provencher and forward to the commission. Discussion was held on incorporating CIP’s into a short term and long term operating plan for park and field improvements.

VII. NEW BUSINESS:

A. Fund 16: No update other than Jen Charette’s coordinator’s report.

B. STEAP Grant: The BOS updated the commission on the playground equipment of which the remaining cost of $54,000 was included in the STEAP Grant request. The commission’s CIP requests were not included in the STEAP Grant request.

VIII. COORDINATOR'S REPORT: Reviewed with Jen Charette (including discussion on the Valentine’s party).

IX. OTHER: None.

X. CORRESPONDENCE: None.

XI. ADJOURNMENT: The commission adjourned at 10:05 PM.

Respectively submitted,

Alan Walker

Secretary for the January 11^th, 2006 Special meeting.

MINUTES NOT OFFICIAL UNTIL APPROVED AT A SUBSEQUENT MEETING