SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

January 12, 2006

Members Present: H.Broer, P.Roland, J.Persano, K.Klein, T.Cowles, J.Butler,

J.Formeister, J.O’Brien

Ex-Officio: B.Boutwell

Others: N.Barry, E.Zahner, H.Pearson, Pete Lucchini, Sr., Dave Lucchini, Ed

Flynn, Walt Summers

The meeting was called to order at 7:32pm by Chairman Roland.

Minutes of the 12/8/05 meeting were unanimously approved as presented (Klein, Butler).

MBA/CO---students successfully moved into the new addition 1/9/06. N.Barry thanked E.Zahner and Tucker Foley from EBI for making the move go smoothly. Teachers are very happy in the addition.

The dust issue at MBA has decreased with cold weather. Additional carpets for 6^th grade wing were not delivered as ordered or on time, so they were sent back and are no longer needed.

New bleachers are in the gym.

EBI is working in the 6^th grade wing; it’s boarded up now.

H.Pearson from MPN explained the issue that led to the Fire Watch in place since the move. Part of the code is not clear and was interpreted differently by MPN and engineers than by the Town and Fire Marshall, who believes smoke dampers are needed in ducts above ceilings in addition. A modification approved by W.Summers is at the State; we will need 17 additional smoke detectors for $7000; hopefully early next week we will get the okay and EBI can install 6 detectors needed immediately. The Fire Watch is costing us $240/day---discussion about whether this is an oversight and should the Building Committee be responsible for the $7000 plus the Fire Watch. A motion to acquire 6 smoke detectors was unanimously approved (O’Brien, Klein). A motion to continue the Fire Watch till the issue is resolved was unanimously approved (Persano, Butler).

The SFU has approved our FF&E package, so it’s ready to go out for bid, furniture and technology separately. When we advertise furniture, there will be 2 ways to bid, one for 7/07 delivery and one broken into phases so furniture comes in as areas of the school are completed.

Discussion of HVAC location in cafeteria. E.Zahner states it is okay as is.

Discussion about refurbishing gym divider instead of replacing---will it be reimbursable? Argument is yes, since it will be renovated as new and will be written as such.

Two doors to P.E. teacher’s bathroom are out.

Lights in gym---presently are on dimmer switches, but 16 new fixtures will not be and dimmers are desired. One option is to keep old lights and just add 8 new ones to increase lighting. MPN will look to maintain capacity of dimming lights.

Various PCO’s were presented by H.Pearson for sheet metal design, work on bathroom ceilings, sound walls, elevator shaft work, new markerboards, flange kits, wiring modification. A motion was unanimously approved to pay $17,519.50 for Change Order # 7 (O’Brien, Persano).

Old business----item from last month concerning E.Zahner’s wages. Memo from B.Boutwell shared; budgeted amount will pay through June, 2007.

A motion was unanimously approved for Change Order # 15, credit for $400.00 from All-Phase Enterprises, for not installing cabinetry at SHS (Persano, O’Brien).

The following bills were unanimously approved by the Committee:

MPN, MBA, 12/30/05, Inv.#14401, $4310.15

CO, 12/30/05, Inv.#14402, $517.88 (Persano, O’Brien)

E.Zahner, SES, 12/12/05, Inv.#503944, $100.00

MBA, 12/12/05, Inv.#503945, $700.00, 12/27/05, Inv.#503947, $1500.00,

1/9/06, Inv.#150403, $1600.00

CO, 12/12/05, Inv.#503946, $1500.00, 12/27/05, Inv.#503948, $800.00,

1/9/06, Inv.#150404, $700.00 (Persano, Cowles)

EBI, App.#9, 12/31/05, MBA/CO, $628,501.46 (O’Brien, Persano)

Materials Testing Inc., MBA, 10/17/05 & 11/21/05, $829.00 (O’Brien, Persano)

Misc. invoices per 1/13/06 memo from B.Boutwell (Cowles, Persano)

B.Boutwell stated he and Ed Sullivan are trying to work out billing process for MBA and CO components with EBI and H.Pearson.

Motion to adjourn at 8:55pm.

Respectfully submitted,

Joan Formeister, Secretary