TOWN OF SOMERS

RECREATION COMMISSION SPECIAL MEETING MINUTES

Monday, 7:30 PM, May 1, 2006

Somers Community Center

I. CALL TO ORDER: At 7:39 PM by Tom Chilicki

MEMBERS PRESENT: Tom Chilicki, Ed Palomba, Alan Walker, JJ Wassmuth, John Bartolf

MEMBERS LATE: Pam Coverdill (7:40 PM)

MEMBERS ABSENT: Chris Meunier

NON-MEMBERS PRESENT: Jen Charette

AUDIENCE: Ernie Allsup (8:05 PM); David Pinney (8:20 PM)

lI. MINUTES OF LAST MEETING: To be reviewed at the next regular scheduled meeting.

lll. AUDIENCE: Ernie Allsup and David Pinney discussed long term recreation plans with the commission. Discussion was held on 3^rd party insurance requirements with sports associations, and Tom Chilicki will contact in writing all sports associations’ presidents to confirm compliance with their insurance companies regarding waiver requirements.

lV. BILLS/PURCHASES: Jen Charette purchased the DVP/Projector equipment for $1,299 with a $250 rebate to be applied.

V. REPORTS:

A. Park Projects: The playground equipment is being installed. There is no update on the status of the STEAP Grant money.

B. Budgets: Reviewed with Jen Charette (including self-support).

Vl. OLD BUSINESS:

A. Field Usage: All permits have been issued by sports associations and the high school (for park fields).

B. CIP: The BOF approved $53,000 for park repairs and improvements, which will be used for the installation of an irrigation system at the fire house all-purpose fields. Tom Chilicki presented quotes for the irrigation system and the well (approximate total is $28,000). Tom will follow-up on quotes regarding a larger pump and electrical work. The balance of approved CIP funds will be combined with fund 16 money to improve fields 1-4 per existing priorities. The commission will develop a game plan for installation of the irrigation and well system and the field 1-4 work while waiting for funds to be made available.

VII. NEW BUSINESS:

A. Budget 2006-07: The BOS has finalized the recreation budget with

slight changes to the recreation salary, supplies, shows, and grants line items.

B. Summer Camp Registration and Staff: Registrations are on-going and camp staff personnel are being interviewed. Jen Charette will email to commission members the draft for camp general information and policies for review.

VIII. COORDINATOR'S REPORT: Reviewed with Jen Charette.

IX. OTHER: Discussion was held on continued unauthorized usage of the skateboard park.

X. CORRESPONDENCE: 4/13/2006 letter from David Pinney to Tom Chilicki and Jen Charette regarding liability insurance.

XI. ADJOURNMENT: The commission adjourned at 9:00 PM.

Respectively submitted,

Alan Walker

Secretary for the May 1, 2006 special meeting.

MINUTES NOT OFFICIAL UNTIL APPROVED AT A SUBSEQUENT MEETING