SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

May 11, 2006

Members Present: J.Persano, H.Broer, K.Klein, T.Cowles, J.Formeister,

J.MacFeat, J.O’Brien

Ex-Officio: B.Boutwell

Others: H.Pearson, E.Zahner, E.Flynn (LMG), W.Summers

The meeting was called to order at 7:30pm by Vice-Chair J.Persano.

Minutes of the 3/9/06 meeting were unanimously approved as presented.

MBA---6^th grade wing is complete, short punch list. Art Room complete. 7^th and 8^th grade wings—floors going in, ceilings in, ahead of schedule. P.E. office and girls’ locker room demo’ed now. Landscaper coming next week. Site contractors are in cleaning up.

End of June front rooms (offices) will be demo’ed.

Contracts for FF&E have been sent out. Have to coordinate deliveries, B.Boutwell and E.Zahner are discussing this.

Need new kiln, old one from1976. Quote for about $2500.

Some new clocks and additional speakers are needed per E.Zahner.

H.Pearson provided info on the following PCO’s:

#39--small electrical items when ceilings removed, $5092.

#40—upper cabinets science rooms, on hold from March, E.Zahner states we might not need so many, $38,005.

#45—relocation of diffusers in 9 classrooms done, 11 more to go, and corridor grills that had to be changed, total $7405

#46—6^th grade science room, unit heater in ceiling, $1923 to remove and trash unit.

#47—Art Room, new duct work $11,642 (this room and science room not as indicated in drawings).

#48—electrical work $3212.

#49—existing masonry wall, $598 to create sound barrier between 2 classrooms.

#50—added millwork, credit of $2300 on hold.

#51—registers, grills, diffusers in Art Room, change ductwork $2435.

#52—data closet, add exhaust fan $1086.

#53—kiln room, modifications to exhaust fan $1580.

#54—generator, size has changed, new one will not fit in present room, $10,780 to put it outside and protect it. A motion was made by J.O’Brien, seconded by T.Cowles to approve $10,780 for adaptations for new generator, passed (2 opposed, J.MacFeat, J.Formeister).

A motion was unanimously approved to accept PCO’s for items already completed, 45,46,47,48,49,51 (O’Brien, Cowles).

E.Flynn explained redesign of one grease trap in cafeteria instead of 3 as required by DEP. Below floor, automatic pump, $30,000. DEP will require this to be monitored. A motion was unanimously approved to go ahead with the redesign for about $30,000 as proposed by E.Flynn (O’Brien, Cowles).

Discussion about added expenses of numerous and continual PCO’s. B.Boutwell reported there is contingency left in the $160,000’s out of original $436,000. Project is 61.4% completed. Work in the offices, cafeteria, and other areas has not yet begun.

Security work and updates—Sonitrol proposal for $28,450. B.Boutwell will find out if this can be covered in building project. A motion was unanimously approved for $28,450 for security work contingent upon B.Boutwell’s checkjng that it’s part of renovation and EBI can do the work (O’Brien, Cowles).

The following bills were unanimously approved by the Committee:

Misc. vendors per memo from B.Boutwell 5/12/06 (Broer, O’Brien)

MPN—MBA 3/24/06, Inv.#14512, $4286.96; 4/30/06, Inv.#14550, $4293.84

CO, 3/24/06, Inv.#14513, $517.88; 4/30/06, Inv.#14551, $517.89

(O’Brien, Cowles)

EBI---App.#12 MBA, 3/31/06, $248,003.60, already paid

App.#13 MBA, 4/30/06, $303,380.65, pending E.Zahner checking equipment stored in warehouse, title insurance, and bonding (O’Brien, Broer)

E.Zahner---total $9200.00, MBA, for inv.#150411, 150415, 150416, 150457 dated 3/20/06, 4/5/06, 4/19/06, 5/2/06 (Broer, Cowles)

Motion to adjourn at 8:55pm.

Respectfully submitted,

Joan Formeister, Secretary