BOARD OF FINANCE
The Board reviewed correspondence from First Selectmen David Pinney. Discussion followed as to the grants to be received in the coming months per the Selectmens letter. Ed Sullivan commented that some of the funds are expected to be received before the end of June and the balance in the next few months. George Warner suggested that the grant funds expected before or shortly after the end of the fiscal year be accrued now.
III. ELECTRONIC TAX PAYMENT
Tax Collector Donna Doyker presented the proposed new Electronic Tax Payment System. The Vendor is MCC which operates the system over the internet. The system allows the tax payer to enter his/her identification data then pay their tax bills by debiting their checking or savings account. The Tax Collector receives a daily or semi-weekly report of payments made by the tax payers.. Tax Collector’s files of daily payments are automatically updated and the cash transfers directly from the tax payer’s bank accounts to the Town’s bank account. The system can be altered to allow credit cards at a later date. The cost to the tax payer is 25 cents which is less than the cost of a postage stamp.
Issues such as receipts from the Town’s bank and details to the daily deposits, from an audit trail viewpoint, are still to be clarified. The document agreement would presumably be signed by the First Selectmen and Tax Collector.
Selectman submitted information that was reviewed under correspondence.
The minutes for April 24, 2006, May 8, 2006 and May 16, 2006 were motioned by Marilyn Pronovost, seconded by George Warner, and approved by the Board of Finance.
VI. MINUTES CORRECTIONS
None were presented.
Board of Finance
May 22, 2006
VII. BILLS, TRANSFERS, AND APPROPRIATIONS
A motion was made and seconded, and approved for the following transfers:
From the Assessor an appropriation of $43,352. from Surplus to 10-15-780.1 (Assessor Revaluation) was referred to the Board of Selectman for Town Meeting; and a transfer of $120. from 10-15-545.1 (Mapping) to 10-15-534.1 (Dues and Seminars).
From the Fire Department a transfer of $1,000. from 41-24-531.5 (Ambulance Vehicle Maintenance) to 20-16-531.8 (Fire Department Vehicle Fuel); a transfer of $560. from 20-16-580.1 (Tires and Tubes) to 20-16-531.5 (Vehicle Maintenance); a transfer of $60. from 20-16-583.1 (Health and Safety) to 20-16-534.1 (Dues and Seminars); a transfer of $1,500. from 20-16-583.1 (Health and Safety) to 20-16-531.8 (Vehicle Fuel); a transfer of $960. from 20-16-577.1 (Hose) to 20-16-559.1 (Heat); and a reimbursement appropriation of $930.95 to 20-16-531.5 (Vehicle Maintenance).
From the Library a transfer of $545. from 50-21-609.1 (Automated Services) to 50-21-559.1 (Heat).
From Capital Equipment a reimbursement appropriation from general fund surplus of $100,985. and $5,315. from 68-10-990.1 (Reserve Capital) for a total of $106,300. to 68-10-385.1 FEMA (Grant Fire Department) and was recommended to the Board of Selectmen for Town Meeting.
From the Road Maintenance Fund a reimbursement appropriation of$10,246. to 67-10-353.0 (Road Repairs).
From the Selectman a transfer of $1,200. from 10-10-536.1 (Fire Protection) to 10-10-512.2 Pension Actuary; a transfer of $400. from 10-10-536.1 (Fire Protection) to 10-10-513.2 (Unemployment); a transfer of $2,400. from 10-10-525.1 (Town Hall Maintenance) to 10-10-527.1 (Mileage); a transfer of $14. from 10-10-520.1 (Office Supply); a transfer of $2,700. from10-10-511.1 (Health Insurance) to 10-10-559.1 (Heat); a transfer of $2,300. from 10-10-511.1 (Health Insurance) to 10-10-559.2 (Kibbe Fuller Heat); a transfer of $4,500. from 10-10-511.1 (Health Insurance) to 10-10-560.1 (Electricity); and a reimbursement appropriation of $480.45 to 10-10-531.1 (Capital Building Maintenance).
From the Transfer Station a transfer of $30-34-559.1 (Heat) to 30-34-560.1 (Electricity) and a transfer of $1,000. from 30-34-588.1 (Recycling) to 30-34-589.1 (Operating).
A transfer request from Public Works for $3,875. from 30-18-553.1 (Road Maintenance) to 30-18-560.1 (Electricity) and $2,500. to 30-18-559.1 (Heat) was denied.
A motion was made and seconded to approve a $535.16 invoice from the Journal Publishing Company for advertising out of 10-28-548.1 (Budget Preparation).
VIII. ADJOURNMENT.
It was the consensus of the board to adjourn the meeting at 8.40 P.M.
Respectfully submitted,
Edward J Sullivan
Recording Secretary
THESE MINUTES ARE NOT OFFICIAL UNTIL
APPROVED AT A SUBSEQUENT MEETING.