SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

June 22, 2006

Members Present: H.Broer, K.Klein, T.Cowles, J.Butler, P.Roland, J.Formeister,

J.MacFeat, J.O’Brien

Others: H.Pearson, E.Flynn, W.Summers

The meeting was called to order at 7:33pm by Chairman Roland.

Minutes of the 5/11/06 meeting were approved as presented (Cowles, Klein).

MBA/CO---H.Pearson distributed copies of the schedule dated 6/20/06 and explained phases. Work went into high gear today with school out for the summer. EBI is expecting a completion date of 5/07, not 7/07.

The following PCO’s were discussed:

#52---Exhaust fan data room (Room 414), $1086

#53—modifications to exhaust fan Room 422, $1580

#55—painting/accent color, $1559

#56—relocate registers, grills, diffusers Phase 4 areas, $1876

#57—floor expansion joint, plate to cover, $1198

#58—additional speakers and clocks, $16,147

#59—credit, gym painting, -$7700

#60---grease trap cafeteria (new State requirement), $27,497

#61---security system, $31,295; reimbursable? Did B.Boutwell check with State?

TOTAL $74,538. Discussion followed regarding amounts and numbers of CO’s and what is left in contingency to cover the next year of construction. We’re getting low and there is serious concern that there may not be enough left; vital areas could be cut. PCO’s 52, 53, 55, 56 57 already done, 59 is a credit, have to do 60, security system and clocks and speakers might fall under FF&E. B.Boutwell’s 6/22/06 budget figures were distributed and discussed. Line for legal, bonding, misc. is included in contingency figure, but money cannot be shifted without approval of BOF and Town Meeting vote.

A motion was approved (H.Broer opposed) to accept PCO’s #52-61 (no #54), with Chairman asking BOF if we can fund grease trap from SES and SHS project contingencies (O’Brien, Butler).

MPN will provide figures for % completion, bills paid, CO’s. H.Pearson stated only $26,000 left in FF&E budget; budget sheet distributed.

Old Business---$843.72 had been held back from All-Phase in SHS project. They will not re-seed and have told us to keep this amount.

A letter from E.Zahner was distributed, asking for $200/week added to his current salary or lump sum of $12,000 to cover “Overseeing FF&E Contracts”. He and B.Boutwell have discussed this; he commented at the May meeting he would need a salary adjustment if he takes on FF&E deliveries. The question was asked if he would then be working additional hours if he is to be paid extra? No action taken. Chairman to check on this item.

The following bills were approved unanimously (O’Brien, Butler):

E.Zahner, Inv.#150419, 5/30/06, $2300.00

Inv.#150463, 6/12/06, $2300.00

MPN, Inv.#14584, MBA, 6/2/06, $4275.72

Inv.#14583, CO, 6/2/06, $517.88

EBI, App.#14, MBA, 5/31/06, $226,619.32

Misc. vendors per B.Boutwell memo 6/22/06 (ATT, Kelly Container, MTI)

Motion to adjourn at 9:10pm.

Respectfully submitted,

Joan Formeister, Secretary