SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

August 10, 2006

Members Present: J.Butler, P.Roland, J.MacFeat, T.Cowles, H.Broer, J.Formeister,

K.Klein (8:35)

Ex-Officio: B.Boutwell

Others: H.Pearson

The meeting was called to order at 7:33pm by Chairman Roland.

Minutes of the 7/13/06 meeting were approved unanimously as presented (Cowles, MacFeat).

MBA---Chairman Roland noted that there has been major demolition occurring at MBA. He asked if there will be any problems in being ready for the opening of school, and H.Pearson stated no, the necessary areas will be available for use. He said the FF&E deliveries will be increasing over the next 2 weeks.

Fire alarm system—this is one major issue, as discussed last month. Prices of $17-21,000 have been mentioned; another panel location needs to be created. Then additional work to bring the old system into compliance could be $20-22,000; but will this be mandated, what is required? There was lengthy discussion about what’s needed, the cost, why this wasn’t addressed sooner; H.Pearson said there will be a meeting on site and he will have a price in a few days. J.MacFeat stated the system is not more than about 6 years old. The Fire Marshall needs to be involved. Costs are unknown, chances of getting parts quickly are slim, and this system must be ready by the opening of school. The Committee directed MPN to assess the fire alarm system and prepare a detailed proposal with the electrician, EBI, Fire Marshall, and Lucchini for work necessary to obtain a C.O. on time per contract for the opening of school. The Chair will inform us Monday of the outcome of a site meeting to be arranged for 8/11. A motion was unanimously approved forJ.MacFeat to contact Jim Smart, who designed original system, as a consultant and to potentially join Fire Alarm Eval. Team (Butler, Broer). J.MacFeat will also attend the meeting 8/11.

PCO’s presented on EBI Change Order Log Sheet, 8/9/06, as distributed. Lengthy discussion again about number of Change Orders, remaining contingency money, cost of changes; Change Orders are being issued for every little item encountered and we will have to start cutting things out of the project to stay within budget. A motion was unanimously approved to direct MPN to start a list for work not yet completed to determine what items can be removed (Cowles, Butler). If all proposed changes to date are approved, there will be no remaining money in contingency. A motion was unanimously approved to table all PCO’s presented at this meeting (Cowles, Butler).

FF&E---sheet dated 6/22/06 distributed last month was presented again. H.Pearson stated there is $33,193.34 surplus. 6/22/06 meeting minutes reflect that amount was $26,000. H.Pearson will check on discrepancy.

J.MacFeat stated there are 250 desks to be disposed of in some way. He has contacted various charitable groups to see if anyone can use them. Suggestions to advertise them. Where can we store them? Or could we take delivery on fewer new desks and re-use some of the ones still in good shape. MPN will contact supplier and get response to us 8/11. If not, we need to advertise asap.

The following bills were unanimously approved by the Committee:

EBI, App.#16, 7/31/06, MBA $444,727.92 (Butler, Klein)

MPN, Inv.#14676, 7/31/06, MBA $4275.72

Inv.#14677, “ CO $517.88 (Klein, MacFeat)

Misc. vendors per B.Boutwell memo 8/11/06 (Cowles, Klein)

E.Zahner, Inv.#150420, 7/24/06, MBA, $2300.00

Inv.#150467, 8/4/06, MBA, $2300.00 (Cowles, Klein)

FF&E time, 4 weeks (7/10, 7/17, 7/24, 7/31) (Cowles, Klein)

A motion was unanimously approved to go into executive session at 9:30pm to discuss personnel matters (Klein, MacFeat). The Committee came out of executive session at 9:45pm. A motion was unanimously approved to direct Chairman Roland to write a letter of project concerns to MPN principals (Klein, Cowles).

Motion to adjourn at 9:48pm.

Respectfully submitted,

Joan Formeister, Secretary