BOARD OF FINANCE
REGULAR MEETING
The special
meeting was called to order by Chairman James Persano at 7:10 p.m. Present were: Thomas Mazzoli, James Persano, Michael Parker and George Warner. Also attending: Treasurer Edward Sullivan
and First Selectman David Pinney
Ed Burns,
Chairman of the Library Expansion Committee, introduced the individual members
of his Committee: Tim Welch – Vice Chairman, Jim Conlin, Mike Mulder, Irma Claman, Library Members Bob Socha and
Shirley Warner and Library Director Francine Aloisa.
Shirley Warner
explained that the Committee has unanimously chosen Bess Josselin from the 8
architectural bids they received, and has been very pleased with the
selection. Mrs. Warner reviewed
preliminary plans with the Board. She
explained that the plans are still a work in progress, and meetings with
architects are being held on a weekly basis while the plans are being
finalized. At this time, however, they
have agreed upon the square footage footprint for the building, which will
change the current 10,000 square-foot building into a 19,000 square-foot
building.
In addition,
repairs to the roof will be included in the renovation of the old section of
the building. The current roof is 18
years old and has a 20-year warranty.
The committee has researched the warranty and the collectible amount is
minimal. It was suggested by Mr. Parker
that the Committee look into getting a quality warranty on a newly completed
roof.
The Committee is
applying for a $50,000.00 State grant.
The architects have agreed to do the initial renderings for
$35,000.00. The total cost is expected
to be $5.3 million. The budgeted amount
is $1.5 million.
Mr. Burns
explained that the State needs to have the completed application for the grant
from the Town by September 1, 2006, and requires that a date for the referendum
be included with the application. He
asked that a Special Board of Finance Meeting be held on September 6 to go over
financial and referendum ramifications.
Mr. Pinney explained that the Committee needs to come before the Board
of Selectmen and receive public endorsement prior to meeting with the Board of
Finance again and it was decided that the Committee would present formal plans
at the Board of Selectmen Meeting on September 5th, and then meet with the Board of Finance
again on September 25th. A
referendum of October 15th is anticipated.
Board of Finance
Minutes
August 14, 2006
Page 2 of 9
Joan Formeister
presented information which she stated was not totally up-to-date, but was
meant to give the Board of Finance a general outline of what items are needed
over the long-term throughout the school system. She explained that some items are used both by the town and by
the schools, such as the lawn mowers.
She explained
that the Board of Ed will meet in the fall to update this list and Mr. Persano
suggested that she present any updated information as soon as it is
available. Discussion followed as to
the need to reconcile the long-term budget with the annual budget and it was
suggested that when the annual budget is presented, that the long-term budget
also be included to give the Board of Finance an idea of what future needs will
be.
IV. CORRESPONDENCE
Mr. Persano has
received notice that the CAFRA award has been received again and expressed
gratitude to Ed Sullivan.
Ed Sullivan has
received a letter from Carlin, Charron and Rosen regarding the need for a
federal single audit for 2006. This
should cost up to $2,500.00.
Dave Pinney
noted that the Housing Authority is working with a consultant to develop the
cemetery land and the Selectmen are having a Town Meeting on August 28th
to discuss the possibility of transferring 13 acres of the cemetery parcel to
the housing authority.
A motion was
made by Mr. Persano, seconded by Mr. Mazzoli
and unanimously voted to approve the minutes of the May 22, 2006 and the
June 26, 2006 meeting as written.
VII.
MINUTES CORRECTIONS -
None were presented.
Board of Finance
Minutes
August 14, 2006
Page 3 of 9
A motion was
made by Michael Parker, seconded by George Warner and unanimously voted to
approve the following transfers and appropriations:
FROM 2005-2006
BUDGET YEAR:
From the Board
of Selectmen the following transfers:
$2,287.07 from Acct. 10-10-509.1 (Temporary Salaries) to Acct.
10-10-510.1 (Social Security), $30.00 from Acct. 10-10-512.2 (Actuary Expense)
to Acct. 10-10-513.2 (Unemployment), $248.98 from Acct. 10-10-517.1 (Elections)
to Acct. 10-10-516.1 (Advertising), $488.01 from Acct. 10-10-525.1 (Town Hall
Maintenance) to Acct. 10-10-527.1 (Mileage), $400.00 from Acct. 10-10-517.1
(Elections) to Acct. 10-10-523.1 (Other), $1,146.42 from Acct. 10-10-530.1
(Capital Equipment Repair) to Acct. 10-10-531.1 (Capital Building Maintenance),
$2,500.00 from Acct. 10-10-530.5 (New Equipment) to Acct. 10-10-531.1 (Capital
Building Maintenance), $4,600.00 from Acct. 10-10-511.1 (Health Insurance) to
Acct. 10-10-531.1 (Capital Building Maintenance), $955.01 from Acct.
10-10-532.2 (Computer Supplies) to Acct. 10-10-532.1 (Computer Maintenance),
$1,349.18 from Acct. 10-10-515.2 (Bonds and Insurance) to Acct. 10-10-532.1
(Computer Maintenance) $4.00 from Acct. 10-10-534.4 (CT Conference of
Municipalities) to Acct. 10-10-534.1 (dues & Seminars), $962.03 from Acct.
10-10-536.1 (Fire Protection) to Acct. 10-10-586.1 (Streetlights), $6,187.50
from Acct. 10-10-600.3 (Legal Unions) to Acct. 10-10-600.1 (Legal Services).
From the
Assessor the following transfers:
$107.75 from Acct. 10-15-545.1 (Mapping) to Acct. 10-15-520.1 (Supplies)
and $305.52 from Acct. 10-15-780.1 (Revaluation) to Acct. 10-15-533.1
(Postage).
From the
Planning Commission the following transfers:
$16.87 from Acct. 10-25-546.6 (10 Year Plan) to Acct. 10-25-561.2
(Planning Cell) and $247.97 from Acct. 10-26-503.1 (Zoning Clerical) to
10-25-503.1 (Planning Clerical).
From the Zoning
Commission the following transfers:
$251.33 from Acct. 10-26-521.1 (Copier-Land Use) to Acct. 10-26-516.1
(Advertising) and $54.44 (10-26-521.1 (Copier-Land Use) to Acct. 10-26-533.1
(Postage).
From the Zoning
Board of Appeals the following transfers:
$54.22 from Acct. 10-27-520.1 (Supplies) to Acct. 10-27-533.1 (Postage),
$812.00 from Acct. 10-27-600.6 (ZBA Legal) to Acct. 10-27-516.1 (Advertising),
and $513.00 from Acct. 10-26-547.1 (Zoning Printing) to Acct. 10-27-516.1
(Advertising).
Board of Finance
Minutes
August 14, 2006
Page 4 of 9
From the Fire
Marshall the following transfers:
$99.25 from Acct. 20-10-501.3 (Salary) to Acct. 20-10-502.3 (Fire
Investigator) and $444.14 from Acct. 20-10-501.3 (Salary) to Acct. 20-10-525.1
(Fire System Maintenance).
From the Fire
Department the following transfers:
$37.00 from Acct. 20-16-533.1 (Postage) to Acct. 20-16-583.1 (Health and
Safety), $600.00 from Acct. 20-16-578.1 (TN Maintenance & Insurance) to
Acct. 20-16-575.1 (Gas Allowance), $150.00 from Acct. 20-16-577.1 (Hose) to
Acct. 20-16-575.1 (Gas Allowance), $272.09 From Acct. 20-16-574.1 (PPG) to
Acct. 20-16-568.1 (Training), $1,273.38 from Acct. 20-16-565.1 (Uniforms) to
Acct. 20-16-560.1 (Electricity), $540.00 from Acct. 20-16-569.1 (Ladders) to
Acct. 20-16-560.1 (Electricity), $822.00 from Acct. 20-16-562.1 (Water) to
Acct. 20-16-531.8 (Vehicle Fuel), $1,543.00 from Acct. 20-16-531.5 (Vehicle
Maintenance) to Acct. 20-16-531.8 (Vehicle Fuel), $741.26 from Acct. 20-16-530.5
(New Equipment) to Acct. 20-16-531.1 (Building Maintenance), $133.00 from Acct.
20-16-521.1 (Copier Maintenance) to Acct. 20-16-531.1 (Building Maintenance),
$272.00 from Acct. 20-16-574.1 (PPG) to Acct. 20-16-531.1 (Building
Maintenance), $303.00 from Acct. 20-16-521.2 (Equipment Replacement) to Acct.
20-16-531.1 (Building Maintenance), $62.26 from Acct. 20-16-577.1 (Hose) to
Acct. 20-16-520.1 (Supplies), $27.00 from Acct. 20-16-577.1 (Hose) to Acct.
20-16-509.5 (Volunteer Stipend), $1,336.21 from Acct. 20-16-508.2 (Part Time
Salaries) to Acct. 20-16-503.3 (Overtime).
From Park
Maintenance the following transfers:
$17.61 from Acct. 30-19-521.2 (Equipment Maintenance) to Acct.
30-19-530.5 (Equipment & Repairs), $.72 from Acct. 30-19-521.2 (Equipment Maintenance)
to Acct. 30-19-562.1 (Water), $2,939.00 from Acct. 30-19-552.1 (Fertilizer) to
Acct. 30-19-560.1 (Electricity), and $583.62 from Acct. 30-19-559.1 (Heat) to
Acct. 30-19-560.1 (Electricity).
From the
Transfer Station the following transfers:
$178.00 from Acct. 30-34-560.1 (Electricity) to Acct. 30-34-589.6
(Maintenance/Operation), $1,982.00 from Acct. 30-34-588.1 (Recycling) to Acct.
30-34-508.3 (Labor MSW Hauling), $400.00 from Acct. 30-34-589.1 (Operating) to
Acct. 30-34-531.8 (Vehicle Fuel), $100.00 from Acct. 30-34-559.1 (Heat) to
Acct. 30-34-531.8 (Vehicle Fuel), $1,757.00 from Acct. 30-34-588.1 (Recycling)
to Acct. 30-34-531.8 (Vehicle Fuel), $1,010.00 from Acct. 30-34-589.2
(Test
Well Monitoring)
to Acct. 30-34-531.8 (Vehicle Fuel), $2,156.00 from Acct. 30-34-589.2 (Test
Well Monitoring) to Acct. 30-34-506.1 (Overtime), $23,951.00 from Acct.
10-10-511.1 (Health Insurance) to Acct. 30-34-589.3 (Tipping Fees) to be
recommended to a Town Meeting and $15,259.00 from Acct. 10-10-511.1 (Health
Insurance) to Acct. 30-34-508.2 (Part Time).
Board of Finance
Minutes
August 14, 2006
Page 5 of 9
From the Board
of Selectmen (Various Salaries) the following transfers, all from Acct.
10-10-511.1 (Health Insurance): $1.00
to Acct. 10-10-501.0 (First Selectman), $931.00 to Acct. 10-10-502.1
(Administrative Assistant), $932.00 to Acct. 10-10-504.3 (Custodian), $932.00
to Acct. 10-10-504.7 (Land Use Clerk), $931.00 to Acct. 10-11-501.0
(Treasurer), $921.00 to Acct. 10-11-502.1 (Assistant Treasurer), $435.00 to
Acct. 10-12-501.0 (Town Clerk), $1.00 to Acct. 10-12-502.1 (Assistant Town
Clerk), $1.00 to Acct. 10-13-501.0 (Tax Collector), $1.00 to Acct. 10-15-502.1
(Assessor Clerk Salary), $1.00 to Acct. 10-16-501.0 (Building Official), $1.00
to Acct. 10-25-501.0 (Planner), $1,221.00 to Acct. 20-16-508.1 (Full Time Fire
Department), $1,196.00 to Acct. 20-16-508.6 (Shift Commander), $435.00 to Acct.
30-34-502.1 (Landfill Operator), $932.00 to Acct. 50-21-501.0 (Librarian),
$931.00 to Acct. 50-21-502.1 (Assistant Librarian), $931.00 to Acct.
50-21-502.2 (Children’s Librarian).
From the WPCA
the following transfers: $52.73 from
Acct. 40-19-533.1 (Postage) to Acct 40-19-520.1 (Supplies), $138.76 from Acct.
40-19-530.5 (New Equipment) to Acct. 40-19-590.1 (Lagoon Op.), $405.00 from
Acct. 40-19-534.1 (Dues/Seminars) to Acct. 40-19-520.1 (Supplies) and $190.00
from Acct. 40-19-503.1 (WPCA Clerical) to 40-19-520.1 (Supplies).
From Ambulance
the following transfers: $24.95 from
Account 41-24-568.1 (Training) to Acct. 41-24-605.1 (Blood Bourne Pathogens),
$62.10 from Acct. 41-24-573.1 (Radio Maintenance) to Acct. 41-24-532.3
(Oxygen), $505.49 from Acct. 41-24-573.1 (Radio Maintenance) to Acct.
41-24-531.5 (Vehicle Maintenance), $847.00 from Acct. 41-24-565.1 (Uniforms) to
Acct. 41-24-509.5 (Volunteer Stipend), $190.00 from Acct. 41-24-530.5 (New
Equipment) to Acct. 41-24-509.5 (Volunteer Stipend), $309.00 from Acct.
41-24-520.1 (Supplies) to Acct. 41-24-509.5 (Volunteer Stipend), $149.00 from
Acct. 41-24-573.1 (Radio Maintenance) to Acct. 41-24-509.5 (Volunteer Stipend),
$77.00 from Acct. 41-24-520.3 (Medical Supplies) to Acct. 41-24-509.5
(Volunteer Stipend), $657.00 from Acct. 20-16-508.2 (Part Time Salaries) to
Acct. 41-24-509.5 (Volunteer Stipend).
From Debt Service
the transfer of $76.00 from Acct. 80-31-743.1 (Town Hall) to Acct. 80-31-742.1
(School Building).
From the
Conservation Commission the following transfers: $700.00 from Acct. 90-36-652.1 (Conservation Project) to Acct.
90-36-503.1 (Clerical Help) and $87.93 from Acct. 90-36-520.1 (Supplies) to
Acct. 90-36-503.1 (Clerical Help).
Board of Finance
Minutes
August 14, 2006
Page 6 of 9
From Self
Support the following transfers:
$259.00 from Acct. 10-10-509.1 (Temporary Salary) to Acct. 90-99-509.6
(27th Payroll), $2,579.00 from Acct. 10-10-600.3 (Legal Unions) to
Acct. 90-99-765.1 (State Licenses), $2,349.00 from Acct. 20-16-766.1 (FD
Pension) to Acct. 90-99-765.1 (State Licenses), $1,050.00 from Acct.
10-25-600.4 (Legal Planning) to Acct. 90-99-765.1 (State Licenses), $656.00
from Acct. 10-10-511.1 (Health Insurance) to Acct. 90-99-765.1 (State
Licenses), $656.00 from Acct. 20-16-766.1 (FD Pension to Acct. 90-99-797.1 (FD
Pension).
From Senior
Services the following transfers:
$989.50 from Acct. 51-30-508.3 (Elderly Bus Drivers) to Acct.
51-30-502.1 (Municipal Agent Salary), $1,141.40 from Acct. 10-10-506.1
(Overtime Salaries) to Acct. 51-30-502.1 (Municipal Agent Salary), $1,529.81
from Acct. 51-30-610.1 (Elderly Bus Expense) to Acct. 51-30-640.1 (Senior
Center Expense), $1,518.68 from Acct. 10-10-536.1 (Fire Protection) to Acct.
51-30-640.1(Senior Center Expense).
From the Board
of Selectmen a reimbursement appropriation of $3,000.00 to Acct. 90-99-773.1
(Bond Refunding).
From Recreation a
reimbursement appropriation of $7,360.03 to Acct. 90-98-508.8 (Summer Camp
Payroll) and a transfer of $454.92 from Acct. 90-98-770.3 (Camp Expenditure) to
Acct. 90-98-508.8 (Camp Payroll)
From Recreation
a reimbursement appropriation of $5,660.79 to Acct. 90-98-770.1 (Recreation
Self Support).
From the
Planning Commission a transfer of $506.25 to Acct. 10-25-546.6 (10 Year Plan)
to Acct. 10-25-546.1 (Engineering).
From the Police
Department the following transfers:
$189.00 from Acct. 20-17-573.1 (Radio Maintenance) to Acct. 20-17-561.2
(Cell Phone), $100.00 from Acct. 20-17-578.1 (Juvenile Review Board) to Acct.
20-17-531.8 (Vehicle Fuel), $755.00 from Acct. 20-17-568.1 (Training) to Acct.
20-17-531.8 (Vehicle Fuel), $794.00 from Acct. 20-17-531.5 (Vehicle
Maintenance) to Acct. 20-17-531.8 (Vehicle Fuel), $3,502.00 from Acct.
20-17-503.3 (Overtime) to Acct. 20-17-539.1 (State Police), $1,607.00 from
Acct. 20-17-501.0 (Constable) to Acct. 20-17-539.1 (State Police), $1,457.00
from Acct. 20-17-506.4 (Shift Premium) to Acct. 20-17-539.1 (State Police),
$615.00 from Acct. 20-17-508.2 (Part Time) to Acct. 20-17-539.1 (State Police),
$725.00 from Acct. 20-17-520.1 (Equipment/Supplies) to Acct. 20-17-539.1 (State
Police), $2,515.00 from Acct. 20-17-503.1 (Clerical Support) to Acct.
20-17-539.1 (State Police), $1,287.00 from Acct. 10-25-600.4 (Legal Planning)
to Acct. 20-17-539.1 (State Police), $710.00 from Acct. 10-25-600.4 (10 Year
Plan) to Acct. 20-17-539.1 (State Police).
Board of Finance
Minutes
August 14, 2006
Page 7 of 9
From the Library
the following transfers: $3,697.00 from
Acct. 50-21-520.2 (Books) to Acct. 50-21-560.1 (Electricity) $1,207.00 from
Acct. 50-21-609.1 (Automated Services) to Acct. 50-21-531.1 (Building
Maintenance), and $236.00 from Acct. 50-21-508.5 (Reference Librarian) to Acct.
50-21-508.2 (Part Time Library).
From Recreation
the following transfers: $550.00 from
Acct. 30-19-521.2 (Parks Equipment Maint.) to Acct. 51-22-520.1 (Recreation
Supplies), $36.23 from Acct. 30-19-521.3 (Parks Recreation Maint.) to Acct.
51-22-520.1 (Recreation Supplies), and $37.22 from Acct. 51-22-532.4
(Recreation Custodial Fees) to Acct. 51-22-533.1 (Postage).
From
Police/Zoning the following transfers:
$650.00 from Acct. 10-10-504.4 (Selectmen Board Secretary to Acct.
20-17-501.2 (Animal Control Officer) $770.00 from Acct. 10-10-504.4
(Registrar’s Salary) to Acct. 20-17-501.2 (Animal Control Officer) $890.00 from
Acct. 10-10-506.1 (Overtime Salaries) to Acct. 20-17-501.2 (Animal Control
Officer) and $583.04 from Acct. 10-10-506.1 (Overtime Salaries) to Acct.
10-26-509.1 (Zoning Enforcement Officer).
From the Tax
Collector the following transfers:
$325.00 from Acct. 10-13-599.1 (Tax Collection) to Acct. 10-13-520.1
(Supplies) and $13.00 from Acct. 10-13-543.1 (QD Computer Service) to
10-13-520.1 (Supplies).
From School
Construction the following transfer:
$161.26 to Acct. 10-51-202.0 (SES Contingency) to Acct. 10-51-208.2 (SES
Miscellaneous).
From the Board
of Selectmen the following transfers:
$500.00 from Acct. 10-10-560.2 (Kibbe-Fuller Electricity) to Acct.
10-10-560.3 (Police Electricity), $1,000.00 from Acct. 10-10-517.1 (Elections)
to Acct. 10-10-523.1 (Other), and $4,715.00 from Acct 10-10-523.1 (Other) to
Acct. 10-10-518.1 (Economic Development).
FROM 2006-2007
BUDGET YEAR:
From Parks a
reimbursement appropriation of $1,000.00 to Acct. 30-19-521.5 (Playground
Expense).
From the
Assessor a transfer of $100.00 from Acct. 10-15-545.1 (Mapping) to Acct.
10-15-532.1 (Computer Services).
From the Board
of Selectmen a transfer of $59.00 from Acct. 10-10-534.1 (Dues/Seminars) to
Acct. 10-10-534.4 (CCM).
Board of Finance
Minutes
August 14, 2006
Page 8 of 9
A motion was
made by Michael Parker, seconded by George Warner and unanimously voted to
approve the following transfers and appropriations and to recommend that the
Board of Selectmen call a town meeting to address them:
From Public
Works the following transfers:
$27,303.66 from Acct. 30-18-508.1 (Highway Salaries) to Acct.
30-18-531.8 (Vehicle Fuel), $1,798.09 from Acct. 30-18-508.1 (Highway Salaries)
to Acct. 30-18-509.1 (Temporary Salaries), $71.73 from Acct. 30-18-553.1 (Road
Maintenance) to Acct. 30-18-560.1 (Electricity), and $309.44 from Acct. 30-18-553.1
(Road Maintenance) to Acct. 30-18-562.1 (Water).
From Highway
Department the following transfers:
$5,000.00 from Acct. 10-10-508.1 (Salary Increases) to Acct. 30-18-506.1
(Overtime), $8,300.00 from Acct. 10-10-511.1 (Health Insurance) to Acct. 30-18-506.1
(Overtime), $5,000.00 from Acct. 10-10-600.3 (Legal – Unions) to Acct.
30-18-506.1 (Overtime), $2,000.00 from Acct. 10-10-561.1 (Telephone) to Acct.
30-18-506.1 (Overtime).
From Police
Services the following reimbursement appropriations: $5,970.33 to Acct. 990-99-767.2 (DUI) and $31,598.92 to Acct.
90-99-767.1 (Police Services).
FROM THE
2006-2007 BUDGET YEAR:
From Capital
Projects a reimbursement appropriation of $25,000.00 to Acct. 69-10-303.1.
Board of Finance
Minutes
August 14, 2006
It was the
consensus of the Board to adjourn the meeting at 9:00 p.m.
Respectfully submitted,
Robin Timmons, Recording Secretary
MINUTES ARE NOT OFFICIAL UNTIL APPROVAL AT A SUBSEQUENT MEETING.