SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

August 24, 2006

Members Present: J.O’Brien, P.Roland, H.Broer, K.Klein, T.Cowles, J.Butler,

J.Formeister

Ex-Officio: B.Boutwell

Others: Jennifer Oliver, H.Pearson, D.Aldrich, E.Flynn

The meeting was called to order at 7:31pm by Chairman Roland.

Minutes of the 8/10/06 meeting were unanimously approved as presented (Klein, Cowles).

MBA—H.Pearson stated that per Kirk Nassetta, there are no issues preventing the schools from opening 8/30. He reported on the following items:

--there are new larger doors in gym to exit into hallway; when putting in second door, a conduit was found buried in wall.

--new generator had worked perfectly, then when it provided power to the building there was a glitch with transfer switch. Not a problem before; Bloomfield Electric is addressing this issue at no cost to us.

--Phase 6, lower level, data panel in data closet. Over the 300’ max limit for wire to make transition to band-chorus room. (Originally was supposed to go from closet to all rooms, now running single fiberoptic cable)

--brick staining: color looks very good but is shinier than other bricks due to all the coats of stain. Will weather off.

--Groundskeeping—dumpsters, piles of sand, etc. all have to be removed from site before school opens, parking lots cleared, equipment in staging area, etc.

Discussion contingency, where to cut back--H.Pearson stated there is little on the construction end or furniture already ordered (no to canceling desk order as brought up at 8/10 meeting). He will provide details at next meeting, but possibilities include $33,000 remaining in FF&E; equipment $28,000 in budgeted items not ordered yet (such as refrigerator in teacher lounge, etc.); 10 ceiling projectors for $26,000 going out to bid Jan.-Feb. It was noted this project WILL come in ON TIME and AT BUDGET! The Committee does not want to take items from the students to cover errors, omissions, changes, etc. There is to be no misunderstanding that there is no money to be used for changes. A letter will be sent to EBI, cc’d to E.Zahner and all subs, concerning PCO’s---there will be no more without approval first by the Committee. Site meetings---H.Broer, J.MacFeat, and B.Boutwell usually attend, more Committee members would be good, H. Pearson suggested they might try to address some issues at these meetings. P.Roland will attend September BOF meeting to discuss money for new mandates, such as grease trap, that could not be foreseen.

Desks in gym---still no home for them. Various charity groups have been contacted. Will stay in half the gym for now, and teachers will use other half.

J.Formeister will send notices to SomersNow and North Central News; if no takers, we will offer them to the public or dispose of them.

J.Oliver stated parents have been notified that there will be no hot lunches. Students can bring or buy cold lunch. Further info will be put on the school web page regarding safety and asbestos issues.

Fire alarm issue---spec worked out as written. Compliments to E.Flynn and MPN for helping to resolve.

It was noted there was miscommunication about the paging system, and the PCO presented at the last meeting should go away.

B.Boutwell to prepare current contingency figures for next meeting. A press release will go out soon. P.Roland will update BOE on project at their 8/28 mtg.

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Correspondence---letter from H.Pearson.

The meeting adjourned to a walk-thru of the building at 8:13pm.

Respectfully submitted,

Joan Formeister, Secretary