SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

January 11, 2007

Members Present: J.MacFeat, J.O'Brien, H.Broer, J.Formeister, P.Roland

Ex-Officio: B.Boutwell

Others: H.Pearson, N.Barry

The meeting was called to order at 7:33pm by Chairman Roland.

Minutes of the 12/14/06 meeting were unanimously approved as presented

(Broer, Formeister).

MBA---H.Pearson reported Phase 5 demolition is almost complete. Need for

some simplification of work in ceilings of Media Center/AV Room, might be

savings.

Asbestos abatement of science rooms will be over upcoming long holiday

weekend.

Phase 6 FF&E coming 1/16. Janis Newell of JNI Design will be present to

oversee deliveries. Building Inspector has been active, especially

concerning air return/flow in administrative area.

Media Center area--EBI believes Media Center may be ready for FF&E as early

as April1. Cabinets in AV storage with orange laminate--looking at

disposing of them and putting in dividers beneath countertops. Door to

outside--EBI can salvage/maintain existing door; there will be an

electricity expense, exit signs and lights. Committee and N.Barry want the

door kept. Waiting for cost figure.

Kitchen issues have been resolved, with completion the first of February.

Cafeteria is being used now for cold lunches.

Budget sheet was distributed by H.Pearson. As of 12/30/07, project was

87.5% complete with 91.32% contingency spent after this meeting.

Discussion was followed by a motion to approve PCO's 93 and 94 for $2667.00,

unanimously approved (Broer, O'Brien).

There are several pending issues.

H.Pearson distributed a communications sheet with phone numbers of key

people.

P.Roland discussed need for a replacement to do some of Emery Zahner's job.

He will call Harold Pease, who has experience in this area, about part-time

work. MPN has offered additional services, increased site observation and

coordination, every other week alternating with weeks of site meetings;

half-day once every two weeks will cost Committee $800-$1000. Janis Newell

will charge $75/hour to be on site for FF&E.

The First Selectman and Town Attorney were contacted with questions of

legality of paying E.Zahner. Response to date is "not sure". He has been

paid through December. A motion was made and unanimously approved to

continue to pay E.Zahner his salary and FF&E stipend (MacFeat, O'Brien). A

motion was made and approved to pay J.Newell for FF&E fees as needed and to

pay MPN per 1/5/07 memo till Committee's February meeting, 4 in favor,

Formeister opposed (O'Brien, MacFeat).

P.Roland recommended that Committee members do walk-throughs of MBA/CO and

make notes of items for corrections and punch lists.

N.Barry commented that there are no speakers or clocks in the gym, no

switches to turn off lights, motion sensors not working, weather stripping

needed on doors.

P.Roland and B.Boutwell attended the December BOF meeting. SES and SHS

contingency money has been set aside, and the BOF approved $34,000 for gym

floor refinishing and bleachers. The BOS has transferred all but the

$34,000.

Brief discussion of plaques, with paper sample distributed by H.Pearson.

P.Roland and the Committee thank J.MacFeat and crew, N.Barry and staff, MPN

that all went well with the move during Christmas break.

The following bills were unanimously approved by the Committee:

EBI, App.#21, 12/31/06, MBA $405,466.55 (Broer, MacFeat)

Emery Zahner, MBA, 12/11, 12/18, 12/25 $3450.00

FF&E, 12/11, 12/18, 12/25 $600.00 (Broer, O'Brien)

MPN, Inv.#14881, 12/31/06, MBA $4284.85

Inv.#14882, 12/31/06, CO $517.88 (Broer, O'Brien)

Misc.vendors per 1/11/07 memo from B.Boutwell, with payment to Equipment

Environments, Inc. for $22,496.70, Inv.#15898 held till all is delivered.

(O'Brien, MacFeat)

Motion to adjourn at 8:55pm.

Respectfully submitted,

Joan Formeister, Secretary