Water
Pollution Control Authority
Tuesday, February 6, 2007
I. Call to Order:
Chairman Jim Botellio called the
meeting to order at 7:30 p.m. Members
present were: Jim Botellio, George
VanTasel, Dan Fraro, Jim Faust and Charles Colby (7:45).
Also
present were: Town Sanitarian Steve
Jacobs and Mike Mocko from Ward Engineering.
II. Approval of Minutes:
George VanTasel made a motion to
approve the January 2, 2007 minutes, as written. This motion was seconded by Jim Faust and unanimously approved by
the Authority.
III. Somersville WPCF – Expansion
Update:
Mike Mocko reported that he
increased the UV equipment for the sewer plant expansion, which seemed to
satisfy the DEP. In fact, they said we might
be a little over-designed. The next
step is to put the bid packages together.
We have an approved set of plans that we will make sure are up-to-date. First step would be an in-house review of
the various pieces of equipment and the contract document. We should have the Town Attorney take a
quick look to be sure he is satisfied with the contract format. Then, put a bid out, review the bids and
review the contractor qualifications.
Mike feels that this project will attract a large bidding market. Check each contractor’s prior projects to
see if he has done this type of work before and make sure they have adequate
bonding in place as well as insurance coverage. Mike feels that we can go to bid within the next month. We should go to bid by March 15, 2007 and
the contractor should submit his qualifications along with his bid by March 29,
2007. Final bid is on April 17, 2007.
George
VanTasel asked if a price on the pump station has been received and was told
that this would be part of the bid process.
IV. Goodwin Drive – Sewer Main
Extension:
Steve Jacobs said he had a bid
opening with fourteen bids. Lowest bid
was $86,895 followed by $89,777, $98,097 and $112,509. The bids include road restoration.
Steve
Jacobs will interview the three lowest bids and check out their qualifications
and references. He feels he can come
back with a recommendation at the next WPCA meeting. Steve Jacobs said we also need to schedule a public hearing for
official expansion of the service area.
All the people in the neighborhood should be invited. Town Attorney Carl Landolina should be asked
to close on the two easements.
Charles
Colby made a motion to have the Town Attorney, Carl Landolina, close on the two
easements required for the sewer main extension; seconded by George VanTasel
and unanimously approved by the Authority.
Charles
Colby made a motion to schedule a public hearing for 7:00 p.m. on May 6, 2007
in the Town Hall Conference Room; seconded by Jim Faust and unanimously
approved by the Authority.
It
was suggested that Steve Jacobs ask for a breakdown of labor and materials to
justify the cost of the project.
There
was a brief discussion as to whether the chosen contractor would also do the
individual hookups to the homes.
V. Sewer/Water Billing Update
The water billing went out on time. The amount billed out is down to about $14,000 with only forty-eight accounts left. The remaining balance is about $46,000.
There
are (23) delinquent accounts on the sewer but we are still in good shape.
VI. WPCA 2007-08 Budget:
Steve Jacobs presented the WPCA
budget revenues and the budget draft for 2007-08. Members of the Authority reviewed the line items with Steve. Charles Colby made a motion to approve the
WPCA 2007-08 budget, as presented. This
motion was seconded by Dan Fraro and unanimously approved by the Authority.
WPCA
Meeting Minutes
February
06, 2007
Page
02
Steve
Jacobs said that a CIP budget item would be for a new map copier. He has scheduled a demonstration of a new
digital map copier. We bought the last
two toners available for the current map copier and Steve estimates these will
last less than a year, and there is no more toner being made for this copier. Steve said a new map copier similar to what
we now have would cost about $8,000.
The Ricoh digital map copier will cost about $14,000 and can be used in
conjunction with the GIS system.
VII. Correspondence/Audience
Participation:
Steve Jacobs received two new
reports from Fuss & O’Neill on the Osborn PCE mitigation. HRC treatment has caused almost a complete
breakdown of the PCE. They are
recommending no more remedial action but they will continue with the quarterly
monitoring.
Steve
received a request from the new owner of 87 Main Street to waive the
delinquency costs and the lien fee, as they did not receive a water bill. The bill was sent to the previous
owner. After a discussion, Charles
Colby made a motion to waive the interest charged due to our clerical error but
not the lien fee because the filing has already
occurred. However, he has to pay his bill by the end
of the month. This motion was seconded
by Dan Fraro and unanimously approved by the Authority.
The
new pump was installed at the Sewer Plant.
The final inspection reports for Somers Village have been received,
approving the sewer system. Received
the quarterly report from the DOC on mitigation – everything is about the
same. Almost seven million dollars has
been spent.
VIII. Bills:
Quill
Office Supplies $57.99
Ellington
Printery (lagoon slips) $145.38
Ward
Engineering $1,127.50
Ward
Eng – inspection of sewer lines $1,695.00
This
leaves $200 in the escrow account to be returned to Gingras. Three houses have been sold in Somers
Village and twelve have been built.
A
motion was made by Charles Colby to pay the bills; seconded by Jim Faust and
unanimously approved by the Authority.
IX. Adjournment:
Motion to adjourn made by Charles
Colby; seconded by George VanTasel and unanimously approved by the
Authority. The meeting adjourned at
8:50 p.m.
Respectfully
submitted,
Dan
Fraro, Secretary
Connie
Carenzo, Recording Secretary
MINUTES ARE NOT OFFICIAL
UNTIL APPROVAL AT A SUBSEQUENT MEETING