Minutes - Regular Meeting Library Building Committee May 2, 2007

Chr. Tim Welch called the meeting to order at 5:02 p.m. Attending Members: Tim Welch, Phil Rosenthal, Bob Socha, Shirley Warner, Mike Gruber, & Andy Phillips; also Francine Aloisa. Absent: Irma Claman & Jim Conlin.

Old Business:

The State Bond Commission did not meet in April and their next meeting scheduled for late May. The Finance Board is meeting this evening and the request for advance funds for the building project is on the agenda.

Bob Socha reviewed the architectural drawings gleaned from four different sources and determined there are two good sets - one more complete than the other. In addition, there are two sets of specifications books that will provide architects renovation information about the existing building.

New Business:

It was noted that Jim Conlin was hospitalized and is currently in a rehab center.

Discussion was held on the process for opening proposals on Thursday, May 10. The committee agreed to meet at the Town Hall at 5 p.m. on that day. There was further discussion on the process. Francine will make copies of the evaluation sheets used for the preliminary selection. The evaluation process will begin at the next regular meeting (5/16).

Copies of an article on LEED (Leadership in Energy & Environmental Design) building were distributed. Andrew suggested we should attempt to be as environmentally aw~re as possible in our construction plans.

Minutes of the Regular Meeting 4/18 were reviewed. Andy Phillips moved they be accepted; 2nd by Mike Gruber; passed unanimously.

Status of RFP:

The legal notice ofRFP appeared in the paper April 21 & 24. Francine shared the list of 15 architect firms that have requested the RFP to date. One firm has scheduled a walk-through of the building this Friday.

There was no request for audience to citizens.

Mike Gruber moved the meeting be adjourned; 2nd by Phil Rosenthal; passed unanimously. Meeting adjourned at 6:02 p.m.

Respectfully Submitted:

In the Absence of the Secretary - Shirley Warner