SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

May 10, 2007

Members Present: P.Roland, T.Cowles, J.Formeister, J.Persano, J.Butler, J.MacFeat

Others: H.Pearson, H.Pease, Pat Collin

The meeting was called to order at 7:32pm by Chairman Roland.

Minutes of the 4/12/07 meeting were unanimously approved as presented (Cowles, Butler).

P. Collin gave a presentation of a Sound Field System proposal for MBA, with handouts and a video clip. The estimate from FrontRow to equip fifteen classrooms and the computer lab with digital technology and a pass-around mike is $23,289.00. There has been a rapidly growing number of students in our schools with central auditory processing disorder whose needs must be met by the district. It was asked if the BOE meeting room could also be equipped, since the BOE has been trying to use existing mikes, speakers, etc. to meet the needs of hearing impaired individuals.

MBA/CO---H.Pearson had e-mailed Committee members a final copy of the plaque. A motion was unanimously approved to approve the drawing of the plaque as presented (Cowles, Butler).

H.Pearson stated MBA is essentially finished, except for the toilet rooms. Punch lists have been issued in all areas. Grass must be planted now! Exterior punch list not yet complete. Note—previously discussed leaks in the gym were there before this project; roofers have fixed them. Chairman Roland wants to see H.Pease’s punch list and have it as part of the record for the Committee, signed off by EBI and H.Pease. H.Pearson will ask EBI to attend the June meeting to be sure we reach mutual agreement.

Per handout, as of 4/30/07 we are at 95.89% completion with contingency spent at 96.10%. No CO’s this month, but pending total over $33,000.

J.MacFeat explained adjustments to temperature control equipment and stated price may be closer to $10,000 than $17,000 if a few items are taken out. Discussion as to whether this is where we should be cutting expenses or not. B.Boutwell had forwarded a memo regarding increased electricity usage at MBA due to HVAC issues.

There was discussion of FF&E, remaining unbid and unbought items. B.Boutwell had told J.Formeister there is no need to add back for CO but he was trying to determine if there are any TV’s in CO budget, as called for in several locations. H.Pease stated MBA doesn’t need much.

Discussion about need to attend 5/21/07 BOF meeting for approval to spend contingency money as noted in memo from B.Boutwell. Some question/disagreement as to whether we need BOF, BOS, and Town meeting approval to spend this. Chairman Roland stated he would attend 5/21 meeting and contact B.Boutwell.

Memorial tree in front of MBA---Kenny Anderson with DPW will remove old tree and Frank’s Landscaping will plant a new one. A motion was made (MacFeat), seconded (Butler), and approved to pay $500 to Frank’s Landscaping for the tree and planting it (5 in favor, Formeister opposed).

The following bills were unanimously approved by the Committee:

Robert Lord (furniture), 4/30/07, App. #8, $59,427.00 (Cowles, Butler)

EBI App. #25---MBA, 4/30/07, $153,222.56; CO, 4/3/0/07, $61,596.00 (Cowles, Butler)

MPN---MBA, Inv.#15043, 4/30/07, $4275.72; CO, Inv.#15044, 4/30/07, $517.89

(Cowles, Butler)

Harold Pease, MBA, 4/23/07 $1650.00; 5/7/07 $1375.00 (Cowles, MacFeat)

Misc. vendors per B.Boutwell memo dated 5/10/07 (Cowles, Butler)

Motion to adjourn at 8:50pm.

Respectfully submitted,

Joan Formeister, Secretary