TOWN OF SOMERS
WATER POLLUTION
CONTROL AUTHORITY
P. O. Box 308
Somers,
Connecticut 06071
WPCA Meeting
Minutes
Tuesday, June
5, 2007
7:30 p.m.
Town Hall
Conference Room
I. Call
to Order:
Chairman Jim Botellio called the meeting to order at 7:30 p.m. Members present were: Jim Botellio, Steve Getman, Dan Fraro, Charles Colby, and Jim Faust. Also present were: Steve Jacobs, Registered Sanitarian, Mike Mocko, Ward Engineering,
Gingras Developers, Jeff Lipton, David Pinney, First Selectman
II. Approval of Minutes: May 15, 2007
Motion made by Charles Colby; seconded by Steve Getman and unanimously approved to include the April 3, 2007 minutes for approval at this meeting.
Motion made by Steve Getman; seconded by Charles Colby and unanimously approved to approve the April 3, 2007 minutes, as written.
Motion made by Charles Colby; seconded by Steve Getman and unanimously approved to approve the May 15, 2007 minutes, as written.
III. Goodwin
Drive – Sewer Main Extension:
Steve Jacobs reported that a letter was sent out to all the residents after the last WPCA meeting stating that they could use any contractor they chose to hook up to the sewer line.
The owner of 23 Goodwin Drive asked for a tack coat to be added to his driveway for an additional cost of $185. We still have to put up his fence and redo the lower half of his lawn. The final payment to him for the easement of $1,000 has been authorized.
Individual property assessments for 15 properties comes out to $6,193.36, which is in line with the original estimate. Notices will be sent out to these fifteen homeowners and the public hearing will be set for July 3, 2007 at 7:00 p.m., just before the regular WPCA meeting. Charles Colby made a motion to schedule a public hearing to approve the individual assessment for fifteen properties at $6,193.36 per EDU for July 3, 2007 at 7:00 p.m. in the Town Hall conference room. This motion was seconded by Steve Getman and unanimously approved.
Steve Jacobs said that the letter to each of the fifteen property owners will state that they can pay the entire assessment by the end of September or sign up for a 10-year payment plan that will be billed each October lst at 6.1% interest.
IV. Somersville
WPCF – Expansion Update:
Bids for the expansion were opened on May 24, 2007. There were three bids – the lowest from Hinckley Construction in the amount of $856,002 which is way over
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6/5/07
Page 2
our original estimate set in January of 2004. Michael Mocko of Ward Engineering recommends moving the project forward as quickly as possible. He feels that material costs will continue to rise. Mike suggested removing the fencing with an approximate cost of $65,000 from the specifications. The town can re-bid the fencing with an independent fencing contractor for a much lower cost. We can check with Hinckley Construction to remove Quality Avenue from the bid and then bid Quality Avenue at a lower rate without using prevailing wages. Mike also recommends not delaying the work on Quality Avenue too long or we will run into considerable cost for maintenance and replacement of parts. The state-of-the art improvements are needed and they cost more plus the DEP will require that these improvements are included in the system. UV expansions are required and are not an option any more. The cost of sand has gone up at least 120% in the past three years.
After further discussion, it was the consensus of the Authority that a special meeting will be scheduled for June 19, 2007 at 7:30 p.m. in the Town Hall Conference Room to discuss the Somersville WPCF expansion with Hinckley Construction. Steve Jacobs said the possibility of increasing the sewer assessment should also be discussed as this should be raised in order to keep up with the rising costs of materials.
V. Correspondence/Audience
Participation:
Steve Jacobs reported receiving an invoice from Ward Engineering for supplying the final plans for the sewer plant expansion and putting the project out to bid. Mike Mocko said there will be about $30,000 to $40,000 additional cost for more inspections.
Mike said he would only do the inspections that are necessary to the project. Jim Botellio asked that Mike Mocko bring in his estimation of final cost for this project. All agreed that sufficient inspections are necessary to make sure that the job is done right. The Authority also agreed that Hinckley Construction is a very competent contractor who is easy to work with.
We received a memo from the treasurer’s office stating that all invoices from this fiscal year need to be submitted by July 6, 2007.
The state DEP has decided that they do not have enough money to hook up 111 Main Street to public water. They are going to install a filter.
We have a water connection agreement with Leaska’s High Ridge Estates which will bring in $36,400 that will go into the water fund to help pay off the bond.
VI. Bills:
Ward Engineering, Invoice #7 $9,973.22
McCalister Bicknell $59.97
Sonitrol $281.93
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Page 3
Avery Septic (hold until next meeting) ($50.00)
Charles Colby made a motion to pay the three bills presented; seconded by Jim Faust and unanimously approved by the Authority.
VII. Adjournment:
Motion to adjourn made by Dan Fraro; seconded by Charles Colby and unanimously approved by the Authority. The meeting adjourned at 8:40 p.m.
Respectfully submitted,
Dan Fraro, Secretary
Connie Carenzo, Recording Secretary
MINUTES
ARE NOT OFFICIAL UNTIL APPROVAL AT A SUBSEQUENT MEETING.