SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

August 23, 2007

Members Present: H.Broer, T.Cowles, J.Formeister, J.MacFeat, J.O’Brien

Ex-Officio: B.Boutwell

Others: M.Suffredini, H.Pearson, H.Pease

The meeting was called to order at 7:32pm by J.Formeister.

Minutes of the 8/9/07 meeting were unanimously approved as presented (Cowles, Broer).

MBA/CO---H.Pearson reported continued progression through punch list. Not much change in the science prep room, fume hood not completed (bottom part not installed).

We’ve been told verbally that the Bldg. Inspector has issued C.O.’s but we have not seen them. H.Pease stated he went through building with Inspector and Fire Marshall. The Committee directed him to contact Bldg. Insp. in person and obtain the C.O.’s. School starts next week.

Dr. Suffredini asked when we can bring other people in to finish outstanding work. H.Pearson said we’ll need proper letters, written time frame, a warning, etc. H.Pease stated workers have not even been on site lately. Equipment, tools still on site. Many items still on punch list. Committee expressed concern with finishing project completely as well as with school opening. Chairman of Committee will be updated/notified tomorrow. Dr. Suffredini will have meeting in his office Monday, 8/27 with reps from EBI, MPN, Committee, B.Boutwell, H.Pease. MPN will draft letter to hand deliver to EBI rep if necessary and registered letter would follow.

J.MacFeat presented quote for elevator shaft to be brought to renovate as new status, $12,248.00, Lonsdale. A motion was unanimously approved to spend for $12,248.00 on elevator work and for J.MacFeat to contact Lonsdale to do the work (O”Brien, Cowles).

Discussion of security in 2 areas, doorway access between CO and MBA will tie into fire alarm system, and cameras at bus loop and at tech area with digital loop recorder. A motion was made and unanimously approved to install security at CO-MBA door not to exceed $3500 with approval of Fire Dept. and to add cameras to existing MBA system at bus loop and tech area with digital recorder not to exceed $9500 (O’Brien, Cowles).

H.Pease reported the lowest quote he has for large screens as noted at previous meetings is $1170. A motion was unanimously approved for H.Pease to buy screens for $1170 (O’Brien, Cowles).

H.Pease discussed the need for him to be on site, especially when little work is being done. He will try to come when there is work being done but would like to take a vacation soon.

The question was raised as to whether the choral room at SHS was finished after CO moved out. Dr. Suffredini will look into this.

B.Boutwell distributed letters from John Magnesi of the Dept. of Labor concerning the prevailing wage issue with B&G Environmental, LLC. B&G did not pay prevailing wage to workers and has not responded to DOL. Arrest warrant is being issued. EBI is responsible and is cooperating, but ultimately the Town could be out around $100,000. There is retainage of about $423,000.

Memo from B.Boutwell to Robert Lord for furniture issues was discussed. Committee is holding money till resolution. H.Pease is working with company.

A motion was unanimously approved to pay EBI $35,822.70 for work completed once the C.O. is in our hands (O’Brien, Cowles). Consensus to not pay retainage yet, due to above discussed outstanding issues.

Reminder of Sat. 9/29 Celebration of Education in Somers, with MBA/CO dedication and refreshments at noon, tours of schools noon-2:00, Somers Ed. Foundation “Evening of Excellence” at 6:00pm. J.Formeister distributed a list of groups to be notified/invited. Committee decided to celebrate at Chairman Roland’s house during 2:00-6:00 break in activities.

Motion to adjourn at 9:00pm.

Respectfully submitted,

Joan Formeister, Secretary