SOMERS SCHOOL BUILDING CONSTRUCTION COMMITTEE

September 13, 2007

Members Present: P.Roland, T.Cowles, H.Broer, J.MacFeat, J.Formeister,

J.O’Brien

Ex-Officio: B.Boutwell, M.Suffredini

Others: H.Pearson, H.Pease, K.Nassetta, J.Petronella (EBI), N.Barry

The meeting was called to order at 7:33pm by Chairman Roland.

Minutes of the 8/23/07 meeting were approved as presented (Cowles, MacFeat), after discussion of choral room. MPN has confirmed the room was completed as designed; there is no more work to be done after CO moved out. The area is presently being used as classrooms due to space needs but can be used as a choral room.

MBA/CO---P.Roland commented that H.Pease has done a great job and the Committee is very pleased with his work. There are only 14 items remaining on the punch list, and some of these are waiting for materials on order. There was discussion of the 8/29/07 and all items on the list. H.Broer commented he was excluded from the meeting and would have liked to attend; he has attended nearly all site meetings throughout the building projects and is commended for that. Apologies were made to him.

J.MacFeat is working on the HVAC improvements to the Media Center area.

K.Nassetta stated EBI will replace shrubs in front of the building and do seeding throughout as needed (overseeding, slit-seeding, etc.). The Somers School District will take care of the trees and other shrubs.

K.Nassetta gave a date of 10/1/07 to have punch list completed, except for screens. Electric boxes will be flush with the ground.

N.Barry reported some clocks are not working properly.

H.Pearson stated as-builts etc. will all be available by mid-October. Rooftop fans---EBI has ownership of two, the District is responsible for others. P.Roland stated there are covers missing on air handlers on roof. H.Pearson will check on this. Assisted listening in the gym is not working properly.

The Committee and EBI then signed the Certificate of Substantial Completion. The B&G issue is pending; the Labor Dept. is waiting for information and documentation. It is expected we will have an answer in less than a month, then we will have a better idea what the Town’s exposure is. This should not affect our re-imbursement from the State.

P.Roland stated that based on our contract, we’re paid up, since substantial completion is usually 95% payment and we have paid EBI this. A motion was made and unanimously approved to hold back $100,000 and pay EBI $323,517.79 (Cowles, O’Brien). It is expected we will pay the balance at next month’s meeting. Compliments were paid to EBI and what a great job they have done. Everything has gone smoothly, with credit also to N.Barry and her staff.

A motion was made and unanimously approved for Change Order# , pad by choral room, for $2786.84 (Cowles, O’Brien).

Discussion of the dedication and open house/tours of all 3 schools on 9/29/07 starting at noon, where it will be held, who will speak, if music can be piped thru buildings, etc. MPN was asked if they can help with cost of refreshments. J.Formeister will send invitations out (letter read) and contact newspapers for press releases and coverage of event. Building principals will contact staff members and arrange for tours.

The following bills were unanimously approved by the Committee:

MPN, 8/31/07 MBA, Inv.#15215, $1759.08

8/31/07, CO, Inv.#15216, $213.06 (MacFeat, Cowles)

Harold Pease, Inv.#8/9/07, MBA, $500.00

Inv.#8/31/07, MBA, $825.00 (Cowles, MacFeat)

Misc. vendors per B.Boutwell memo dated 9/13/07 (Cowles, O’Brien)

Motion to adjourn at 9:10pm.

Respectfully submitted,

Joan Formeister, Secretary