TOWN OF SOMERS

                                                LIBRARY BUILDING COMMITTEE

 

 

                                                                                                                May 7, 2008

 

 

The meeting was called to order at 5:10 PM.

 

MEMBERS PRESENT:  Tim Welch, Andy Phillips, Mike Gruber and Irma Claman.

Phil Rosenthal and Shirley Warner were absent.

 

Also present were Francine Aloisa and John Wilcox.

 

Mike Gruber moved to accept the minutes of April 23, 2008 and April 30, 2008.  Seconded by Andy Phillips and accepted unanimously.

 

Francine Aloisa spoke about the move of the children’s library to Kibbe Fuller and the status of the groundbreaking ceremony set for May 19th.

 

Discussion was had about alternate #2, the gas fireplace.  John Wilcox advised that Cutter Enterprises suggested deleting the fireplace as an alternate and inserting it as a change order at a later date.  However, if added later as a change order it will cost more.  Andy Phillips advised that the Library Board of Directors at their last meeting discussed alternate #2  and indicated that they were in favor of including it in the bid package. 

 

Mike Gruber moved to accept alternate #2, the gas fireplace.  Seconded by Andy Phillips and approved unanimously.

 

A copy of the contract with Cutter Enterprises will be sent to the town attorney for his approval.  The Library Building Committee will then review it and it will be sent to David Pinney for his signature.

 

Irma Claman moved to pay DG Graphics the sum of $165.00 for the banner and sign at Kibbe-Fuller,, as per bill dated April 30, 2008.  Seconded by Mike Gruber and approved unanimously.

 

Mike Gruber moved to pay Pro Com Telecommunications Corp. the sum of $135.00 for activating 2 fax and phone lines in Kibbe-Fuller, as per bill dated April 29, 2008.  Seconded by Andy Phillips and approved unanimously.

 

Andy Phillips moved to pay $4610.00 to National Library Relocations for temporary re-location of the children’s library to Kibbe-Fuller, as per bill dated April 29, 2008.  Seconded by  Irma Claman and approved unanimously..

 

Irma Claman moved to pay Tai Soo Kim $26,742.94, as per invoice #8 dated May 2, 2008, as follows:

$6360.00 for construction documents, $15,900.00 for bidding phase and $4482.94 for reimbursable items – printing.  Seconded by Mike Gruber and approved unanimously.

 

The committee has decided to proceed with the hiring of a clerk of the works for the library project.  The matter will be discussed further at the next meeting.

 

The meeting adjourned at 6:05 PM.

 

                                                                                Respectfully submitted,

 

 

                                                                                IRMA CLAMAN